Accounts Receivable ​/ Accounts Payable Specialist

Description

The Accounts Receivable / Accounts Payable (AR/AP) Specialist supports the daily transactional operations of the accounting department and provides critical redundancy across our core AR and AP processes. This position was created to build extended process knowledge within the team so that business operations continue without interruption when team members are out. The ideal candidate has a solid understanding of the general accounting cycle, has previously managed customer and vendor relationships, and is comfortable serving as a first point of contact for visitors and callers as part of front-desk reception duties.

Accounts Payable Processing

• Process external and internal invoices and ACH payments with accurate coding.
• Collaborate with and educate internal customers on proper account coding to confirm classifications.
• Ensure the integrity of outgoing payments and cash flow.
• Request W-9s and other documentation to ensure authorized payments.
• Work to resolve vendor issues promptly and courteously.
• Receive and record all cash, check, credit card, and ACH payments daily.

Accounts Receivable Processing

• Record agency receivables and bank deposits.
• Provide receivable cash flow projections.
• Generate monthly statements for external agencies and organizations.
• Provide excellent customer service to agencies in tracking and collecting past-due accounts.

Reception & Front-Desk Support

• Answer, screen, and route incoming phone calls in a professional and courteous manner.
• Greet and assist visitors, vendors, and guests, and direct them to the appropriate staff.
• Take and relay accurate messages and respond to general inquiries.
• Manage incoming and outgoing mail and deliveries at the front desk.
• Maintain a welcoming, organized reception area and support general office coordination.

Other Financial Responsibilities

• Filing and scanning of financial records and supporting documentation.
• Provide schedules and reports required for the annual financial audit and tax return.
• Perform other duties as assigned by the Accounting Manager.

Requirements

Required Qualifications

• Working knowledge of the general accounting cycle and standard AR/AP practices.
• Prior experience in accounts payable and/or accounts receivable roles.
• Demonstrated experience managing customer and/or vendor relationships.
• Strong attention to detail and a high degree of accuracy with financial data.
• Proficiency with accounting software and Microsoft Office (especially Excel).
• Excellent written and verbal communication and interpersonal skills.
• Professional phone manner and comfort serving as a front-desk point of contact.
• Ability to handle sensitive financial information with discretion and confidentiality.

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent experience.
• Experience with ERP or integrated accounting systems.
• Familiarity with ACH processing and bank deposit procedures.
• Prior receptionist or front-office experience in a professional setting.

Key Competencies

• Accuracy and organizational discipline in high-volume transactional work.
• Discretion and integrity when handling confidential financial information.
• Adaptability and willingness to cross-train and cover multiple functions.
• Team orientation and a collaborative, service-minded approach.
• Dependability and strong time management under recurring deadlines.

Why Join ENERVEX?

At ENERVEX, we offer more than just a job, we provide an opportunity to grow, innovate, and excel in a dynamic environment.

You’ll benefit from:

• A collaborative and mentorship-driven workplace.
• Opportunities for career advancement and professional development.
• A competitive salary and comprehensive benefits package.