Billing Specialist

Billing Specialist

Aston Carter is hiring a Billing Specialist! The Billing Specialist plays a critical role in managing the invoice process within the customer care project department. This role involves collecting weekly timesheets, posting weekly labor, gathering expenses, creating billing worksheets, obtaining necessary approvals, and nominating invoices to the shared service center. The specialist collaborates closely with the Project Management team to process invoice-related transactions in the ERP system, creating invoice milestones and nominations.

Monitoring payment statuses, generating credits, handling additional billing transactions, and updating project revenue when necessary are also key responsibilities.

Responsibilities include coordinating service orders by collecting time and expenses to nominate invoices for the shared service center (30% of time), managing project billing by setting up orders for invoice milestones and advance billing nominations (25% of time), handling project closeout procedures by collecting final billing (15% of time), generating additional revenue billings, credit memos, and updating project orders with change orders (15% of time), monitoring advance payments and communicating issues to Sales and Project Management teams (10% of time), and processing customer change requests, sales tax certificate entries, and shared service center request forms (5% of time).

Essential skills include an associate's degree or equivalent from a two-year college preferred, strong interpersonal skills for effective communication with customers and coworkers, ability to analyze, prioritize, and execute tasks independently with little to no supervision, excellent organizational and time management skills to handle multiple tasks, large data volumes, and short deadlines, proficiency in MS Office products, including Word, Excel, PowerPoint, and Outlook, comprehension of price list applications, margin calculations, and costing tools, and ability to write detailed correspondence, reports, and letters.

Additional skills and qualifications include experience with ERP systems, particularly Sightline, heavily preferred, three to five years of experience in Food Tech processes, ERP systems, and accounting principles, skills in billing, invoicing, accounts receivable, data entry, data analysis, customer service, and reporting, resourcefulness in interpreting and applying information from various sources, and ability to manage workload effectively to meet tight deadlines in a fast-paced environment.

The work environment is dynamic and fast-paced, requiring meticulous attention to detail and the ability to manage multiple priorities. The role demands proficiency with various technologies, particularly ERP systems and Microsoft Office Suite. While the dress code and specific facility conditions are not specified, the position involves close collaboration with teams across the organization, necessitating strong communication and organizational skills.

This is a Contract to Hire position based out of Alpharetta, GA. The pay range for this position is $24.00 - $26.00/hr individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave).

This is a fully onsite position in Alpharetta, GA. This position is anticipated to close on Oct 9, 2026.