Billing Specialist

Aston Carter is hiring a Billing Specialist!

Job Description

The Billing Specialist plays a critical role in managing the invoice process within the customer care project department. This role involves collecting weekly timesheets, posting weekly labor, gathering expenses, creating billing worksheets, obtaining necessary approvals, and nominating invoices to the shared service center. The specialist collaborates closely with the Project Management team to process invoice-related transactions in the ERP system, creating invoice milestones and nominations.

Monitoring payment statuses, generating credits, handling additional billing transactions, and updating project revenue when necessary are also key responsibilities.

Responsibilities

+ Coordinate service orders by collecting time and expenses to nominate invoices for the shared service center (30% of time).

+ Manage project billing by setting up orders for invoice milestones and advance billing nominations (25% of time).

+ Handle project closeout procedures by collecting final billing (15% of time).

+ Generate additional revenue billings, credit memos, and update project orders with change orders (15% of time).

+ Monitor advance payments and communicate issues to Sales and Project Management teams (10% of time).

+ Process customer change requests, sales tax certificate entries, and shared service center request forms (5% of time).

Essential Skills

+ Associate's degree or equivalent from a two-year college preferred.

+ Strong interpersonal skills for effective communication with customers and coworkers.

+ Ability to analyze, prioritize, and execute tasks independently with little to no supervision.

+ Excellent organizational and time management skills to handle multiple tasks, large data volumes, and short deadlines.

+ Proficiency in MS Office products, including Word, Excel, PowerPoint, and Outlook.

+ Comprehension of price list applications, margin calculations, and costing tools.

+ Ability to write detailed correspondence, reports, and letters.

Additional

Skills & Qualifications

+

Experience with ERP systems, particularly Sightline, is heavily preferred.

+ Three to five years of experience in Food Tech processes, ERP systems, and accounting principles.

+ Skills in billing, invoicing, accounts receivable, data entry, data analysis, customer service, and reporting.

+ Resourcefulness in interpreting and applying information from various sources.

+ Ability to manage workload effectively to meet tight deadlines in a fast-paced environment.

Work Environment

The work environment is dynamic and fast-paced, requiring meticulous attention to detail and the ability to manage multiple priorities. The role demands proficiency with various technologies, particularly ERP systems and Microsoft Office Suite. While the dress code and specific facility conditions are not specified, the position involves close collaboration with teams across the organization, necessitating strong communication and organizational skills.

Job Type & Location

This is a Contract to Hire position based out of Alpharetta, GA.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Alpharetta,GA.

Final date to receive applications

This position is anticipated to close on Oct 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of…