Marketing Coordinator

Overview

The Marketing Coordinator plays a critical role in enabling the efficiency, coordination, and execution of marketing and communications initiatives across the organization. Reporting directly to the CMCO, this role supports project management, cross-functional communication, vendor and contract administration, and day-to-day marketing operations. The position also includes light executive assistant duties to support leadership effectiveness. This is a highly organized, detail-oriented role ideal for someone who thrives at the intersection of marketing, operations, and coordination.

Marketing Operations & Project Coordination

• Help align workflows to ensure processes, calendars, and ways of working remain synchronized across the marketing and communications team.
• Enable and support cross-functional communication at key project milestones.
• Manage marketing-related project trackers, timelines, and deliverables.
• Maintain clear documentation, checklists, calendars, and procedures for marketing and communications initiatives, including integrations and project kickoffs.
• Assist the marketing team with logistics, coordination, and communications as needed.
• Sample fulfillment process and system management
• Prepare reports and presentations as needed.
• Support special projects as assigned.

Calendar, Scheduling & Logistics

• Manage logistics for trade shows, including attendee registration and related communications.
• Manage the marketing team calendar, including scheduling meetings, conference calls, and travel.
• Coordinate onboarding and training logistics for new marketing team members.

Vendor, Contract & Financial Administration

• Set up and manage vendors, including contract administration and relationship coordination.
• Create purchase orders (POs), audit invoices, and process payments in coordination with finance.
• Manage online store operations, including item selection, ordering, inventory thresholds, and vendor relationships.

Brand & Asset Management

• Maintain and organize branded collateral and assets for general company and sales team use.
• Manage the Brand Toolkit to ensure assets are current, organized, accessible, aligned with brand standards and communicated effectively.
• Actively ensure logo usage is correct and consistent, providing guidance as needed, including site signage and asset coordination.
• Assist with site signage and brand asset coordination;
  Maintain and update the list of company Subject Matter Experts (SMEs).

Communication & Systems Management

• Maintain marketing email boxes, ensuring requests are routed to the appropriate team members.
• Manage and update the Marketing SharePoint site and the Marketing section of the company intranet.
• Research marketing platforms and tools as needed

Administrative Support

• Support the CMCO with light scheduling, task and travel coordination as well as assisting with preparation, follow-ups, and organization to ensure smooth daily operations.

• Bachelor's degree in marketing, business administration, communications or related field
• 2-3 years of experience supporting teams in a marketing/communications role
• Highly proficient in Microsoft Suite; proficiency in Adobe Creative Cloud and Salesforce preferred
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Experience coordinating across teams and departments.
• Comfort working with calendars, documentation systems, SharePoint/intranet tools, and basic financial processes (POs, invoices).
• Proactive, adaptable, and service-oriented mindset.

• Marketing projects stay on track, are well-documented, and clearly communicated.
• Calendars, workflows, and stakeholders remain aligned.
• Vendors, contracts, and invoices are managed accurately and efficiently.
• Brand assets and internal marketing resources are correct, organized, available, and easy to access.
• The CMCO and marketing team are supported with reliable coordination and operational excellence.