Executive Assistant

Overview

Jackson and Coker connects healthcare professionals with hospitals and clinics that need temporary support, ensuring patients receive care when and where they need it most. Our work keeps communities healthy by filling critical staffing gaps across the country. We're a people first organization with a strong culture, a supportive team environment, and a mission that truly makes a difference. Whether you're new to healthcare or have years of experience, you'll find opportunities here to grow, contribute, and be part of meaningful work that impacts lives every day.

Jackson and Coker has been recognized by Staffing Industry Analysts as the #1 Best Staffing Firms to Work For nationwide,
Top Places to Work by the Atlanta Journal Constitution
, and Healthiest Employers
. As part of Jackson Healthcare, we have also been honored with Top Global Inspiring Workplaces
, Fortune 100 Best Companies to Work For
, PEOPLE's Companies That Care, and Fortune's Best Workplaces in Health Care
.

As the Executive Assistant, you will provide support to the senior executive team, working with minimal supervision and anticipating needs while managing daytoday workflows and prioritizing various projects. These projects include scheduling, contract management, preparing materials for meetings, and participating in a wide range of special initiatives.

• Schedules and manages the calendar for multiple executives, including day-to-day and long-term management of meetings, projects, and priorities.

• Thinks ahead to ensure prompt execution of meetings, conference calls, travel, and other critically notable events.

• Assists Sales and Support teams with compiling information for contract upload and execution.

• Assists in analyzing, developing, maintaining, and managing sales and support reports.

• Acts as the point of contact between the executives and internal/external client contacts.

• Supports coordination of town halls, employee events, and other meetings.

• Prepares and coordinates meeting agendas and communications where required.

• Takes dictation and minutes and communicates all relevant details to meeting participants.

• Helps create and coordinate PowerPoint or beautiful.ai presentations as necessary for leadership meetings, etc.

• Partners with executives on the coordination of projects and events as necessary.

• Balances conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines.

• Collects and assembles information for presentations, projects, and strategic planning.

• Handles phone, email, and other inquiries and respond appropriately.

• Drafts and edits correspondence, articles, and reports.

• Coordinates and manages special projects, including collaborating with staff to ensure projects meet deadlines.

• Supports coordination of executive travel to industry-related trade shows and client visits.

• Collaborates with other executive assistants within the parent and operating companies on campus-wide functions and communication.

• Fields and triages internal and external requests and inquiries on behalf of executives.

• Uploads contracts and legal documents into document file systems/databases.

• Promptly responds to requests with accuracy and a courteous demeanor.

• Produces well-thought-out, professional correspondence free of grammatical and spelling errors.

• Demonstrates an elevated level of tact, discretion, and diplomacy with all internal and external stakeholders.

• Demonstrates an awareness of the fundamental business principles of Jackson and Coker and the industry in which the business operates.

Jackson and Coker is a nationally known and highly respected, industry-leading organization known for quality and service with a strong national and local presence. You will be working in an industry that will withstand the test of time in a prestigious field.

Our beautiful corporate headquarters is equipped with a gym including exercise classes and a personal training staff, full-length pool and locker rooms with a sauna and steam room; several onsite…