Office Manager

Position Summary

We are seeking a highly organized and proactive Office Manager to oversee daily administrative and financial operations for a growing General Construction company in Alpharetta. This role will serve as the central support hub for the office, partnering closely with ownership and project teams to ensure smooth workflow, accurate financial processing, and efficient business operations. The ideal candidate brings construction office experience, strong Quick Books proficiency, and a hands‑on approach to supporting accounting, administrative, and operational functions.

• Manage day‑to‑day office operations, ensuring efficiency and organization.
• Serve as primary administrative support for leadership and project teams.
• Coordinate schedules, meetings, correspondence, and office logistics.
• Maintain filing systems, contracts, insurance documents, and vendor records.
• Support onboarding of new employees and manage HR‑related administrative tasks (time tracking, personnel files, benefits coordination as needed).
• Process accounts payable and accounts receivable in Quick Books.
• Prepare invoices, track receivables, and follow up on outstanding payments.
• Assist with payroll preparation and timesheet tracking.
• Reconcile bank and credit card statements.
• Support monthly close activities and provide financial reporting to ownership.
• Maintain accurate job cost tracking and expense allocation.

• Assist Project Managers with contract administration, change orders, lien waivers, and compliance documentation.
• Track certificates of insurance and subcontractor paperwork.
• Support budgeting, purchase orders, and vendor coordination.
• Help maintain project documentation and organization across active jobs.
• Serve as point of contact for vendors, subcontractors, and clients regarding billing and documentation.
• Manage office purchasing and supplies.
• Support customer communication and professionalism across all interactions.

• 3+ years of experience as an Office Manager, Construction Administrator, or similar role within a construction environment preferred.
• Strong working knowledge of Quick Books (required).
• Experience with AP/AR, invoicing, payroll support, and job costing.
• Familiarity with construction documentation (contracts, COIs, lien waivers, change orders).
• Highly organized with strong attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).

• Prior experience in general construction or commercial construction offices.
• Knowledge of job costing and construction accounting workflows.
• Experience supporting small to mid‑sized construction companies.