Paralegal

ABOUT MINARD ENTERPRISES

Minard Enterprises is a dynamic, multi-entity family office committed to excellence and innovation. We support several affiliated companies by providing centralized leadership, operational oversight, and strategic resources. We value professionalism, responsiveness, and a high level of discretion when handling sensitive matters for senior leadership.

ROLE SUMMARY

We are seeking a highly organized, discreet, and proactive Paralegal to support legal and corporate administration across multiple affiliated entities. This is an executive-facing role working daily with the Chief of Staff and Executive team to keep legal matters, entity records, and contract workflows accurate, organized, and moving forward efficiently.

KEY RESPONSIBILITIES

• Executive-facing legal coordination: intake requests, clarify needs, drive next steps, and provide status updates

• Corporate governance/entity management: maintain records (LLCs/corporations/partnerships), consents/resolutions, minute books, entity charts

• Entity lifecycle + recurring filings: support formations/amendments/dissolutions and track deadlines (annual reports, renewals, registered agent items)

• Contracts/legal ops: intake, document prep, version control, routing, redline tracking, signature coordination, executed agreement storage

• Matter management/outside counsel: gather background, prepare matter summaries, track deliverables, organize final work product

• Compliance/records: support secure document handling, retention organization, and legal holds as needed

• Special projects: assist on legal/admin projects tied to real estate, insurance, investments, or vendor relationships as needed

QUALIFICATIONS

Required:

• Paralegal certificate and/or equivalent relevant experience (law firm, in-house, family office, or closely held business)

• Strong attention to detail and document organization (version control, naming conventions, audit-ready filing)

• High discretion and sound judgment with confidential information

• Strong written/verbal communication; comfort working directly with senior leadership

• Proficiency with Microsoft Office (Word, Excel, Outlook) and e-signature/document tools

Preferred:

• Experience supporting multiple entities/portfolio companies

• Familiarity with corporate governance, contract administration, and outside counsel coordination

• Experience with contract repositories/CLM tools

• Notary commission (or willingness to obtain), depending on business needs

BENEFITS

• Paid Time Off (PTO)

• Paid holidays / holiday pay

• Medical insurance

• Dental insurance

• 401(k) retirement plan

• Short-term disability (STD) coverage available

• Long-term disability (LTD) coverage available

Equal Opportunity Employer