Executive Assistant

Ministry Brands is looking for an Executive Assistant to the CEO to join our growing team!

Who we are

Ministry Brands is a leading provider of SaaS operational management systems, payments platforms, digital engagement tools and background screening solutions for faith-based, non-profit and for-profit organizations. We serve more than 95,000 customers as a trusted partner in digital transformation and enablement - advancing missions, driving efficiencies, and building engaged communities for more than four decades. The diverse and real-world experiences of our team members serving their communities makes us stronger together and enhances our ability to advance digital transformation for the greater good.

Available

Location:

Alpharetta, GA

Hybrid Working:
In this role, you will split your time between working at the designated company office in Alpharetta, GA for a minimum of 4 days per week and will work remotely from your home address up to 1 day per week. Any changes to these work locations must follow the appropriate process as outlined in our handbook.

What You'll Do:

As the Executive Assistant to the CEO, you will serve as the strategic partner and trusted right-hand to the Chief Executive Officer of Ministry Brands. You will manage a complex calendar, executive communications, travel, and Board interactions while protecting the CEO's time and amplifying their effectiveness across the organization. Operating with confidentiality, discretion, and a service-oriented mindset, you will reflect the mission and values of Ministry Brands in every internal and external interaction.

* Manage the CEO's complex and dynamic calendar, prioritizing meetings, resolving conflicts, and ensuring time is aligned with strategic priorities

* Coordinate domestic and international travel, including detailed itineraries, ground transportation, accommodations, and expense reconciliation

* Serve as the primary point of contact between the CEO and internal leaders, Board members, and external partners, handling all interactions with professionalism and discretion

* Prepare, edit, and proofread executive-level communications, presentations, reports, and Board materials

* Coordinate Board of Directors meetings and executive leadership team meetings, including agenda preparation, materials distribution, logistics, and minutes

* Manage confidential and sensitive information with the highest degree of integrity

* Plan and execute internal and external events, offsites, and leadership meetings

* Process expense reports, invoices, and purchase requests on behalf of the CEO

* Conduct research and prepare briefing documents to prepare the CEO for meetings, speaking engagements, and stakeholder interactions

* Track and follow up on action items and commitments stemming from CEO meetings

* Partner with the broader executive support team and other EAs to align calendars and cross-functional priorities

* Anticipate the CEO's needs and proactively solve problems before they escalate

Who You Are:

* Passionate about supporting mission-driven leaders and enthusiastic about helping purpose-driven organizations

* Bachelor's degree or an equivalent combination of education and experience

* 7+ years of experience supporting C-suite executives, ideally a CEO, or in related executive support, chief of staff, or operations roles

* Experience supporting a CEO at a SaaS, technology, or PE-backed company, preferred

* Notary Public certification, preferred

* Demonstrated ability to handle highly confidential information with discretion

* Office 365 experience:
Microsoft Word, Excel, PowerPoint, Outlook, Teams

* Advanced calendar management and travel coordination skills

* Excellent verbal and written communication, organization and follow-up skills

* Strong relationship-building skills with executives, Board members, and external stakeholders

* Ability to work both individually and as a team member

* Ability to work effectively and accurately within a fast-paced, deadline-driven environment

* Exceptional attention to detail and time management

Physical Considerations:

* Ability to work in a general office environment

* Ability to handle extended periods of computer-based work, including telephone

Travel Considerations:

* Domestic and/or international travel required, estimated up to 10%

Benefit offerings designed to promote a life of balance!

At Ministry Brands, we recognize that your career is just one important piece of your dynamic life. We offer a robust range of benefit offerings designed to cultivate a lifestyle of balance and personal success.

Robust healthcare options - Employees have several healthcare options to choose from in order to find what works best for them.

Flexible paid time off - There is no perfect, one size fits all balance between work and home. We provide flexible work schedules, PTO for vacation, and up to 80 hours of paid sick/safe leave. We also feature 11.5 days of fully paid holidays!

Paid parental leave - Adding a new child to the family is a big adjustment! We…