Executive Assistant

Description

Job Title:

Executive Assistant to the C‑Suite

Company:
Southeast Primary Care Partners (SPCP)

Location:

Alpharetta, GA (Hybrid)

Position Type:
Part‑Time (20–29 hours/week)

Southeast Primary Care Partners is a rapidly growing primary care medical group dedicated to transforming healthcare delivery. We partner with independent primary care physicians to provide high‑quality, patient‑centric care while easing the administrative burden on providers. Our leadership team is driven by innovation, operational excellence, and a commitment to improving community health.

We are seeking a highly organized, proactive, and discreet Executive Assistant to support our C-Suite leadership team. In this part‑time, hybrid role, you will act as a strategic partner to our executives, ensuring their time is optimized and operations run smoothly. The ideal candidate will bring C‑Suite support best practices, a high level of emotional intelligence, and an understanding of the fast‑paced, confidential nature of a healthcare corporate environment.

• Strategic Calendar & Time Management:
  Serve as the primary gatekeeper for the C‑Suite. Manage complex calendars, resolve scheduling conflicts proactively, and ruthlessly prioritize meetings to ensure leadership time is aligned with company goals.
• Meeting Preparation & Facilitation:
  Prepare and distribute agendas, briefing materials, and presentations prior to meetings (incl. Board Meetings). Attend key leadership meetings to take minutes, track action items, and ensure follow‑through.
• Communication & Inbox Management:
  Monitor, prioritize, and draft responses to executive emails. Act as a professional liaison between the C‑Suite, physicians, clinic staff, board members, and external partners. Receives and processes organization‑relevant mail.
• Travel & Expense Coordination:
  Arrange complex domestic travel itineraries (flights, accommodations, ground transportation) and process monthly expense reports accurately and on time.
• Project & Document Management:
  Assist with ad‑hoc projects, organize secure corporate files, and help prepare board decks and leadership reports using Microsoft Office/Visio/etc....
• Confidentiality & Compliance:
  Handle highly sensitive company, financial, and patient‑related information with the utmost discretion, adhering strictly to HIPAA and company compliance standards.

• Experience:
  
  3–5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives. Experience in healthcare, a medical group setting, or private equity‑backed healthcare is highly preferred.
• Tech‑Savviness:
  Advanced proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel, Word) and virtual meeting platforms (Zoom, Teams).
• Exceptional Communication:
  Flawless written and verbal communication skills with the ability to interact professionally with physicians, board members, and staff at all levels.
• Anticipatory Mindset: A proactive problem‑solver who can "see around corners," anticipating executive needs before they arise.
• High EQ & Adaptability:
  Ability to thrive in a fast‑paced, evolving environment, remaining calm under pressure and handling competing priorities with grace.
• Attention to Detail:
  Uncompromising accuracy in document preparation, scheduling, and data entry.

• Hours:
  
  20 to 29 hours per week. Specific schedule/days to be determined collaboratively, but requires availability during core business hours.
• Hybrid
  
  Location:
  
  This role requires an in‑office presence at our Alpharetta, GA headquarters 1‑2 days per week (or as needed for key meetings), with the flexibility to work remotely for the remainder of the hours.

• Ability to lift up to 50 pounds
• Ability to push or pull heavy objects using up to 50 pounds of force
• Ability to sit for extended periods of time
• Ability to stand for extended periods of time
• Ability to use fine motor skills to operate office equipment and/or machinery
• Ability to receive and comprehend instructions verbally and/or in writing
• Ability to use logical reasoning for simple and complex problem solving
• Ability to travel to multiple locations to support business needs as required

Southeast Primary Care Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.