Executive Assistant

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Full Time Professional Alpharetta, GA, US

4 days ago Requisition

Salary Range: $68,000.00 To $80,000.00 Annually

At Three Notch Group, we are a leading civil engineering firm with over 75 years of experience, dedicated to delivering a wide range of services, including Field and Lab Services, UST, Environmental, Utility, Transportation, Geotechnical & Construction Engineering, and Civil/Site Development. We foster a collaborative environment where driven team members can build lasting friendships, support one another, and guide our clients in shaping their futures.

With offices across the Southeast, including six in Alabama, two in North Carolina, and one in Tennessee, we offer an exceptional opportunity for personal and professional growth. If you’re ready to make a difference and advance your career, join us at Three Notch Group and be part of a team that truly values your contributions!

The essential functions of the Executive Assistant are:
Supports the effectiveness of the Office of the CEO by managing executive priorities, coordinating leadership initiatives, and facilitating communication and information flow across the organization. This role protects executive leadership’s time and decision bandwidth by ensuring meetings, materials, commitments, and strategic initiatives are well organized, coordinated, and progressing effectively.

The position serves as a trusted administrative extension of the CEO and acts as a central coordination hub that promotes efficiency, accountability, and informed decision‑making across executive leadership and the broader organization.

This role supports the CEO directly and may also assist the executive team in coordinating leadership initiatives related to the Office of the CEO, strategic planning efforts, board preparation, and cross‑functional executive priorities.

• Manage the CEO’s calendar, priorities, and strategic scheduling to maximize leadership effectiveness and decision‑making capacity
• Prepare executive meeting agendas, briefings, presentations, reports, and supporting materials for leadership discussions, board meetings, and strategic initiatives
• Coordinate logistics, documentation, and communication related to executive leadership meetings, board meetings, and organizational initiatives
• Track commitments, action items, timelines, and follow‑up tasks to ensure accountability and successful execution of executive priorities
• Maintain organized systems and tools for tracking executive priorities, strategic initiatives, KPIs, and leadership commitments
• Conduct research, analysis, and reporting to support executive decision‑making, leadership planning, and organizational performance visibility
• Serve as a central coordination point for initiatives involving the CEO and executive leadership, supporting cross‑functional collaboration and alignment across departments
• Facilitate communication and information flow between executive leadership, internal teams, board members, and external stakeholders
• Assist with sensitive executive initiatives and special projects, including strategic planning, leadership transitions, governance initiatives, compensation‑related matters, and other confidential organizational priorities
• Prepare and distribute executive communications, leadership updates, presentations, and materials that communicate organizational priorities and direction
• Maintain organization and stewardship of executive documents, leadership communications, and confidential information related to the Office of the CEO
• Identify opportunities to improve executive workflow, information management, leadership coordination, and operational efficiency
• Support leadership initiatives that contribute to improved organizational performance and strategic outcomes
• Develop proficiency in executive coordination tools, project tracking systems, and reporting platforms while participating in ongoing professional development opportunities
• Demonstrate professionalism, discretion,…