Executive Operations Coordinator

Faith Bridge Foster Care, Georgia’s largest Christ-centered foster care agency and a nonprofit organization located in metro Atlanta, is hiring an Executive Operations Coordinator. The Executive Operations Coordinator is a mission-driven professional who provides cross-functional administrative and executive support in human resources and training compliance, onboarding and offboarding, office operations, meeting and event planning, technology coordination, travel logistics, document preparation, and special projects.

The Executive Operations Coordinator supports the efficient daily operation of Faith Bridge by maintaining accurate compliance; coordinating employee and contractor onboarding and offboarding processes; assisting leadership with correspondence, calendars, meetings, agendas, minutes, and action items; managing office, facilities, travel, event, and technology-related administrative processes; drafting, proofreading, and revising documents; assembling reports and statistical data; and responding to operational needs. This role routinely handles confidential information, works across departments and with external vendors, and ensures assignments are completed accurately, timely, and in alignment with Faith Bridge policies, values, and mission.

• Complete and maintain annual staff compliance reviews and follow up on missing or expired requirements, including Sex Offender Registry, Pardons and Paroles, Department of Corrections, IONS, fingerprinting, driver’s license, automobile insurance, GA SCORE, and employee name or address changes.
• Monitor professional license renewals and upload current licenses to staff profiles.
• Create and maintain eR profiles for new hires and ensure required compliance documentation is complete and uploaded.
• Prepare Independent Contractor Agreements and statements of work (SOW), including annual SOW updates for Home Study Contractors.
• Coordinate new-hire and separation processes for employees and contractors, including pre-onboarding, onboarding, and offboarding documentation; background checks; fingerprinting; ARMS/DISARMS requirements; driver’s license and automobile insurance documentation;
  Statement of Beliefs; equipment and technology needs; credentials and system access; equipment acknowledgements; first-day agendas; office setup; internal notifications; and the return or deactivation of equipment and access at separation.
• Process assigned human resource paperwork and support HR processes for staff and direct-report teams as needed.

• Provide eR support and complete data cleanup or record-maintenance projects as assigned.
• Create and maintain new-hire email signature blocks and approved background images.
• Maintain orderly electronic and physical files and protect confidential employee, and organizational information.
• Create, assemble, and maintain statistical data, reports, and supporting records for assigned projects and programs.

• Process incoming mail and ensure confidential correspondence and PEO-related mail are handled appropriately.
• Answer the main phone line, route calls, and forward messages promptly.
• Prepare correspondence and draft, proofread, edit, and revise documents, presentations, agendas, and other organizational materials.
• Process internal paperwork for operational requirements and coordinate company-wide administrative communications as needed.
• Purchase and maintain office and kitchen supplies, device accessories, and other approved operational materials.
• Prepare assigned expense reports and maintain supporting documentation.
• Coordinate conference registrations, travel arrangements, and related logistics.
• M…