Program Operations Specialist

Description

We are Accepting Applications for the Following Position:

Founded in the 1920s and headquartered in Decatur, GA, DeKalb Public Health (DKPH) works to protect, promote and improve the health and well-being of all DeKalb County residents.

Our vision is for a healthier DeKalb where all residents have equitable access to public health resources and live healthy lives. If you have a passion for people and are looking to make an impact on the health of the community, we invite you to join our team! For more information about our agency please visit

POSTING DATE: 8/21/26

Final date to receive applications: 9/21/26

LOCATION :
Richardson Health Center

DIVISION/DEPARTMENT :
Community Health

SALARY INFORMATION : $48,985.67 Annually / Pay Grade J / Job Code GSP
130

• 13 Paid Holidays
• 3 Weeks Annual Leave
• 3 Weeks Sick Leave
• Flexible Schedules within our core working hours of M-F 8:15am-5pm
• Pension Plan
• Employer 401K Match
• Payroll Deductible Health Benefits
• Payroll Deductible Flex Benefits
• Flexible Spending Accounts
• Worksite Wellness
• Diverse Workforce
• Opportunities for Growth
• Hybrid teleworking option for eligible positions after probation

Under supervision, performs complex administrative duties and statistical, financial, or operational data analysis and reporting in support of management decision-making in a functional area. Identifies trends, discrepancies, and variances to improve the efficiency and effectiveness of operations. May partner with other departments, divisions, outside agencies, and vendors to address business issues. Exercises various latitudes of independent judgment. May administer or provide high-level support for various projects, grants, contracts, implementation of procedures, and/or any specialized functions.

The Program Operations Specialist provides executive-level administrative and operational support to the Director of Community Health and serves as the central point of coordination for division-wide operational, fiscal, and administrative activities. This position supports all Division of Community Health programs, including Maternal and Child Health, Health Assessment and Promotion, Oral Health, and Mobile Health Services, by coordinating workflows, monitoring operational processes, and ensuring timely completion of administrative and fiscal actions.

• Provide executive administrative and operational support for division-wide financial, reporting, and operational processes.
• Frequently monitor and review all departmental budgets for accuracy.
• Project budget expenditures as necessary (i.e., staffing, fringe benefits, supplies, training, and travel).
• Complete budget adjustments as directed.
• Assist with completion of new fiscal year budget entry on shared drive and in MUNIS.
• Compile program information for board report.
• Coordinate and track division-wide documents, approvals, and operational
• Serve as the primary point of coordination for routing documents requiring review and approval
• Route documents/requests for approval process and follow-up as necessary.
• Complete and review agency-wide documents (i.e., travel authorizations, reconciliations, check requests, personnel actions, and work requests).
• Submit requisitions for purchase order processing & receive inventory in MUNIS (i.e., request vendor quotes, monitor requisition conversion to purchase order, obtain invoices and submit to Accounts Payable, and upload required documentation into MUNIS).
• Submit Personnel Action Forms to initiate position requests.
• Revise division-wide organization charts to reflect current workforce structure.
• Create/maintain a shareable electronic document tracking system.
• Maintain organized tracking systems to monitor the status of budgets, purchasing, personnel actions, contracts, grants, reports, and other operational requests.
• Provide direct operational and executive support to the Division of Community Health Director regarding challenges, developments, and modifications for the progression of operational proficiency:
• Monitor outstanding assignments and proactively follow up with managers, supervisors, and support departments to ensure timely completion.
• Exercise sound judgment in prioritizing work while maintaining confidentiality of sensitive information
• Serve as the primary liaison between the Director, Division programs, and support departments to facilitate efficient operational workflow.
• Provide necessary notification and updates regarding management of critical events.
• Communicate regularly with DCH Director regarding divisional time-sensitive work.
• Maintain ongoing communication with other DeKalb Public Health sectors as well as external entities to assist with organizational matters:
• Correspond frequently with Division of Community Health, Finance, Internal Services, Human Resources, Information Technology, and Communications & Media Relations.
• Contact outside parties as necessary (i.e., obtain quotes, specs, and invoices).
• Serve as liaison to provide…