Administrative Assistant

A Brief Overview

The Administrative Assistant oversees daily office operations while providing administrative support to assigned leaders. This role serves as a central point of coordination for calendar management, meeting planning, travel arrangements, office administration, and departmental support. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

The Administrative Assistant oversees daily office operations while providing administrative support to assigned leaders. This role serves as a central point of coordination for calendar management, meeting planning, travel arrangements, office administration, and departmental support. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

• Office Management
• Perform day-to-day office operations to maintain a professional and efficient work environment.
• Manage applicable HMC distribution lists and coordinate BTS tickets related to Alpharetta office operations.
• Coordinate employee experience initiatives, celebrations, office culture programs, and office events.
• Maintain a welcoming, professional, organized, and fully functional office environment.
• Ensure the cleanliness and overall appearance of the office, including the kitchen, conference and huddle rooms, and supply and printer areas on a daily basis.
• Order and restock office supplies, equipment, snacks, beverages, kitchen organization, and facility-related needs. Partner with vendors to support office operations.
• Coordinate meetings and special events, including related arrangements and logistics.
• Manage incoming and outgoing mail services, including package distribution, notification to recipients of heavy or oversized deliveries, and preparation of Fed Ex shipments for pickup.
• Coordinate new-hire workspace setup and onboarding logistics, including building and garage access badges.
• Maintain office records, invoices, warranties, supply inventories, and overall administrative procedures.
• Calendar Management
• Manage moderately complex calendars for assigned leaders.
• Coordinate internal and external meetings, optimize schedules, and proactively resolve conflicts.
• Prepare meeting materials, agendas, and supporting documentation as needed.
• Coordinate conference room reservations and virtual meeting logistics.
• Travel Coordination
• Coordinate domestic travel arrangements for assigned leaders, ensuring plans are accurate, efficient, and aligned with company policies and procedures.
• Prepare and submit accurate expense reports in a timely manner and in accordance with company policies and procedures.
• Communication and Coordination
• Draft professional correspondence, meeting invitations, and departmental communications as needed.
• Support assigned leaders with special projects and administrative initiatives.

• High School Diploma or GED (or equivalent) required.
• Undergraduate degree or equivalent preferred.

• 1 to 2 years of experience in office management, administrative support, administrative coordination, or a related field required.
• Experience coordinating meetings, events, and departmental off-site meetings required.

• Requires a detail-oriented, self-starter who takes initiative, can prioritize, work independently with limited direction, and multitasks in a busy environment. Ability to accept new responsibilities, adapt to changes in procedures and processes, and work as a team.
• Time management skills with a proven ability to meet deadlines.
• Ability to handle multiple priorities from various constituents with tight deadlines in a fast-paced environment.
• Strong time management, organizational skills, and attention to detail.
• Proficient with Microsoft Office Suite or related software. Workday, Pereview, and database software are a strong plus.
• Familiarity with travel-management systems and expense-reporting platforms.
• Demonstrated ability to work independently with limited direct supervision.
• Demonstrated ability to exercise excellent judgment and discretion in handling highly confidential information.
• Strong written and verbal communication skills and proven ability to communicate clearly and professionally with individuals at all levels, internally and externally.
• A high degree of professionalism and confidentiality, a strong work ethic, a sense of responsibility, and integrity are required.
• Excellent teamwork and interpersonal skills.
• Ability to resolve problems independently and work with high autonomy and responsibility.
• Must demonstrate excellent written and verbal communication and interpersonal skills, particularly the ability to communicate effectively with all management and industry professionals.
• Demonstrates a strong sense of ownership and accountability.
• Anticipates needs and addresses problems proactively.
• Works effectively both independently and collaboratively across…