Executive Assistant & Business Operations Coordinator

As the Executive Assistant & Business Operations Coordinator, you will play a key role in supporting the company’s legal, regulatory, and executive functions. You’ll manage corporate entities, licenses, permits, compliance deadlines, and acquisition‑related activities while providing high‑level administrative support to the President and senior leadership. This role is ideal for a highly organized, discreet, technology‑forward professional who can manage competing priorities, build strong relationships across the organization, and use technology and AI to streamline processes and support a growing company.

• You will manage the lifecycle of corporate legal entities, including formations, registrations, annual renewals, filings, maintenance, and dissolutions across multiple states and jurisdictions.
• You will oversee liquor licenses, business licenses, food service licenses, hotel licenses, permits, and other regulatory requirements across the company’s properties and locations.
• You will maintain compliance calendars, licensing records, corporate documentation, and audit‑ready files while proactively tracking deadlines and renewals.
• You will coordinate with outside legal counsel, registered agents, government agencies, Accounting, Operations, Human Resources, Business Development, and property leadership to ensure compliance requirements are completed accurately and on time.
• You will support new acquisitions, management takeovers, property openings, and transitions by coordinating entity formations, EINs, state registrations, licenses, permits, and required documentation.
• You will assist with due diligence, M&A activities, financing, audits, and other legal and corporate projects as needed.
• You will maintain corporate governance records, including organizational documents, resolutions, minute books, cap tables, and organizational charts.
• You will manage the transfer, renewal, and closure of licenses associated with property openings, ownership changes, property sales, and entity dissolutions.
• You will support brand and investor administration, including employee s, annual investor tax document distribution, and maintaining accurate property and business unit records.
• You will serve as a company notary public for corporate and legal documents.
• You will use technology, automation, and AI tools to improve compliance tracking, document management, renewal processes, and recurring administrative workflows.
• You will manage complex calendars, travel arrangements, meetings, correspondence, expenses, and other administrative responsibilities for the President and senior leadership team.
• You will coordinate executive meetings, offsites, and board meetings, including logistics, materials, follow‑up items, and communication.
• You will serve as a trusted liaison between the President’s office, internal departments, external partners, board members, and other key stakeholders.
• You will handle confidential legal, financial, executive, and personal information with a high level of discretion and professionalism.
• You will continuously identify opportunities to improve processes, automate recurring work, and create scalable systems as the organization continues to grow.

• Paralegal certificate, degree, or equivalent professional experience in corporate or legal compliance.
• Three (3) or more years of experience managing corporate compliance, licensing, regulatory filings, or related legal administration.
• Hospitality, restaurant, alcohol beverage, multi‑state real estate, or franchise industry experience, highly preferred.
• Experience managing multi‑state business licenses and/or liquor licenses.
• Experience supporting C‑suite executives in a fast‑paced environment.
• Familiarity with state…