Office Operations Coordinator

Requisition

Job Title:

Office Operations Coordinator

Job Country:
Sydney

Here at Avanos Medical, we passionately believe in three things:

• Making a difference in our products, services and offers, never ceasing to fight for groundbreaking solutions in everything we do;
• Making a difference in how we work and collaborate, constantly nurturing our nimble culture of innovation;
• Having an impact on the healthcare challenges we all face, and the lives of people and communities around the world.

At Avanos you will find an environment that strives to be independent and different, one that supports and inspires you to excel and to help change what medical devices can deliver, now and in the future.

Avanos is a medical device company focused on delivering clinically superior breakthrough solutions that will help patients get back to the things that matter. We are committed to creating the next generation of innovative healthcare solutions which will address our most important healthcare needs, such as reducing the use of opioids while helping patients move from surgery to recovery. Headquartered in Alpharetta, Georgia, we develop, manufacture and market recognized brands in more than 90 countries.

For more information, visit

Major Action:

Provide an accurate and efficient level of administration support to the Country Manager, ANZ. Supporting both high profile requests whilst ensuring decisions, meetings and information is prioritised, progressed and received across the multiple disciples of the business.

• Extensive diary coordination
• Screen calls, respond to enquiries
• Organise agendas for international visitors
• Coordinate complex meetings across multiple time zones
• Arranging meeting rooms, video conference & conference calls
• Expense reports
• Raise purchase requisitions
• Filing
• Exercise appropriate discretion with confidential and sensitive information
• Maintain an effective follow-up system to ensure deadlines and work commitments are met
• Other projects as requested
• Ad hoc

Major Action:

Provide an accurate and efficient level of administration support.

Initiate the streamlining of work practices for the business to ensure smooth work flow processes and the work environment remain in line with business and safety requirements. Ensure the smooth running of the Avanos office.

• Arrange meetings
• Arranging meeting rooms, video conference & conference calls
• Ordering catering
• Raise purchase requisitions
• SAP invoice approval
• Managing temp requests
• Regional Contact Lists
• Christmas Annual Leave
• FBT Expenditure
• Amex travel statement reconciliation
• Upload announcements and documents to Share Point
• Filing
• Post
• Exercise appropriate discretion with confidential and sensitive information
• Maintain an effective follow-up system to ensure deadlines and work commitments are met
• Assist cost control by and use of supplies, services and equipment
• Other projects as requested
• Ad hoc

Plan, coordinate and manage high profile international, regional and local events

Event planning will include location and venue selection, travel, accommodation and operational logistics, budget management, collateral preparation, agenda preparation and collation, catering, coordination of team events and onsite management of the event.

Major Action:

• Booking and co-ordination of all travel arrangements for Management Team, team members, international visitors and others when required.
• Booking travel on-line through our automated system and directly through our travel provider for both domestic and international requirements.
• Liaising with regional offices for transfers and accommodation requirements.
• Providing each traveller with…