Project Coordinator

Overview

• Will work with multiple team members, would be supporting hybrid, order entry financial forecasting, planning and revenue tracking, working with normal business systems.
• Salesforce and Oracle/ ERP skillsets are a huge plus.
• Feeder role for promotion within the company to leader roles.
• Order Management: this should equate this to project coordination, schedule, scope of projects, this is all the internal movements of financial forecasting need core PMO skills and do interface with customers and will need those core professional skills of being a liaison with teams.
• The C&SP Project Coordinator is the owner of the financial reporting for cross-business units supporting Power Services and ASCO services orders associated within C&SP accounts.
• This role includes collaboration and support coordination with the Order Entry & Scheduling organizations for each business unit (BU). They are responsible for analyzing and distilling revenue data from Oracle, SAP, BFS, and ASCO business systems to be actioned by the Order Entry, Service Scheduling, and Invoicing teams for monthly revenue recognition.

• Manage project Planned End Dates for digitization of revenue tracking and reporting.
• Leveraging finance exception reports to provide direction to scheduling and order entry teams.
• Coordinate with Power Services team on work order management, budget, schedule.
• Coordinate with ASCO team on order management, budget, schedule.
• Initiate and prepare ASCO Services quotations, while working with client Inside Sales team to convert cross business unit purchase orders.
• Coordinate with Secure Power team on work order management, budget, schedule. Ownership of revenue finance reports to key stakeholders.
• Assign work priorities, ensure job materials have been ordered, tracked, and received. Ensure proper labor and resources are scheduled for each job.
• Serve as the primary contact and liaison between service staff and internal and external customers and sub-contractors.
• Communicate schedule conflicts, delays, or changes with customer and appropriate service and sales teams.
• Support Scheduling and Order Entry management through project management of systems issues or other items that serve as barriers to revenue recognition.
• Coordinate with Warranty groups to ensure smooth execution of Work Orders.
• Work with Advanced Software team for accurate forecasting dates of Work Orders.
• Work with Finance and Projects team for accurate forecasting as well as identify any opportunities for necessary revenue recognition.
• Management of labor forecast and drive accountability of revenue recognition.
• Monitor Gross Margin slippage for flow business and react if required.
• Be prepared and actively participate in weekly operational meetings to discuss project issues, status of backlog, forecasting, Work in Progress (WIP) and FSR utilization.

• 2-3 years of relevant work experience in service order administration.
• Proficient in Office
  365 (Excel, Word, Outlook, Teams), Clearview, SAP, Acrobat, Salesforce (bFO).
• Effective communication and organizational skills.
• Detail-oriented and capable of multitasking.
• Customer oriented.
• Knowledge of basic accounting or financial principles and methods.
• Ability to work independently with minimal supervision.