Proposal and Bid Specialist

Job Details

Job Location:

Alpharetta, GA 30004

Position Type:
Full Time

Salary Range: $50,000.00 - $60,000.00 Base+Commission/month

Job Shift: Day

Job Category:
General Business

Proposal Specialist

Location:

Alpharetta, GA (100% In Office)

Reports To:

Director of Proposals

Status:
Full-Time, Exempt

Salary: $50,000–$60,000 + Commission Opportunities

We are looking for a detail-oriented Proposal & Bid Specialist to support our growing business by managing proposals, bids, and client submissions. In this role, you will coordinate proposal responses, gather required documentation, ensure compliance with customer requirements, and support business development efforts. You'll work closely with internal teams, clients, vendors, subcontractors, and insurance providers to help deliver winning proposals.

• Proposal & Bid Management
  • Review RFPs, RFQs, and bid opportunities to understand requirements and deadlines.
  • Coordinate the proposal process from start to finish, including content development, formatting, and submission.
  • Gather information from internal teams to create accurate and competitive proposals.
  • Assist with pricing coordination and proposal strategy.
  • Maintain proposal templates, schedules, and submission records.
  • Monitor procurement portals for new bidding opportunities.
  • Track proposal results and support process improvements.
• Documentation & Compliance
  • Collect and organize all required bid documentation.
  • Work with vendors, subcontractors, insurance providers, and internal departments to obtain required materials.
  • Ensure proposals are complete, accurate, and compliant with customer requirements.
  • Manage certificates of insurance (COIs), bonds, licenses, certifications, and other qualification documents.
  • Support customer prequalification and vendor registration activities.
• Client & Business Development Support
  • Prepare presentations, capability statements, and proposal materials for client meetings.
  • Participate in client meetings, pre-bid conferences, and proposal discussions.
  • Support business development efforts through client communication and follow-up.
  • Collaborate with operations teams to incorporate customer requirements into proposals.

#AFS
25

• Bachelor's degree in Business, Marketing, Communications, Finance, or related field, or equivalent experience.
• 2–5 years of experience in proposal coordination, bid management, business development support, or contract administration.
• Experience preparing and submitting RFP and RFQ responses.
• Strong project management, organizational, communication, and presentation skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to manage multiple priorities and deadlines while maintaining a high level of accuracy and attention to detail.
• Strong interpersonal skills and ability to interact professionally with clients and internal stakeholders.

• Experience managing bid compliance documentation including COIs, bonds, licenses, and certifications.
• Familiarity with procurement portals, proposal management software, and vendor management systems.
• Knowledge of contract administration, insurance compliance, and risk management requirements.
• APMP certification or related credential.
• Experience supporting client-facing business development activities.

• Proposal and bid management
• Technical writing and editing
• Documentation and compliance management
• Client relationship management
• Presentation development
• Business development support
• Project coordination
• Professional communication
• Attention to detail
• Time management and organization
• Collaboration and problem-solving

• On-time proposal submissions
• Accuracy and completeness of bid documentation
• Compliance with solicitation requirements
• Proposal win rate and contract awards
• Client satisfaction and responsiveness
• Effective management of compliance documentation and qualifications
• Strong internal and external stakeholder relationships