Financial Coordinator​/Analyst

Financial Coordinator / Analyst – Technology Portfolio

We are seeking a detail‑oriented Financial Coordinator / Analyst to support the financial and operational management of our technology portfolio. This role ensures technology contracts are accurately tracked, renewals are executed on time, and financial data across systems is complete, clean, and reliable. The role is coordination‑heavy, execution‑focused and partners closely with internal application owners, Procurement, and Finance, working primarily through email and Microsoft Teams.

• Monitor upcoming technology contract renewals on a rolling 30‑day horizon.
• Engage application owners and Procurement proactively to start renewal discussions early and prevent contract lapses.
• Validate renewal dates, contract details, and associated financial data.
• Maintain Smartsheet as the primary source of truth for technology licensing and renewal data.
• Perform high‑volume data entry, reconciliation, and cleanup to ensure accuracy and consistency.
• Enter and maintain line‑item financial data in Planview (project portfolio and work planning) and Planful (operating expense forecasting and budgeting).
• Support preparation and submission of the annual technology work plan and the supporting five‑year roadmap.
• Assist with data validation, compilation, and updates for planning and forecasting cycles.
• Coordinate with internal application and functional owners primarily via email and Microsoft Teams.
• Gather required inputs, confirm details, and resolve discrepancies efficiently without relying on meetings.
• Document workflows, controls, and reporting structures related to technology financial management.
• Support the long‑term goal of transitioning this function to an external managed services or BPO partner.
• Identify risks, gaps, or inconsistencies early and recommend practical solutions.

• Solid foundation in finance or accounting (analyst‑light, coordinator‑heavy profile).
• Proven ability to handle high‑volume, detail‑intensive data entry and cleanup with a high degree of accuracy.
• Strong working knowledge of Microsoft Excel and Smartsheet
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• Comfort working within established processes and improving them incrementally.
• Self‑directed, proactive work style with strong ownership and follow‑through.
• Clear, professional written communication skills for email‑ and Microsoft Teams‑based collaboration.

• Experience with financial planning or portfolio tools such as Planview and/or Planful
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• Exposure to technology financials, contract tracking, or vendor management.
• Experience supporting planning or budgeting cycles in a corporate environment.

• The role is expected to begin on‑site, five days per week.
• Flexibility toward a hybrid schedule may be considered over time.

Eligible for discretionary bonuses, medical, dental, and vision benefits, as well as the company’s 401(k) retirement plan. Base salary range is disclosed in this posting.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact