Financial Coordinator​/Analyst

Overview

We are seeking a detail-oriented Financial Coordinator / Analyst to support the financial and operational management of our technology portfolio. This role ensures technology contracts are accurately tracked, renewals are executed on time, and financial data across systems is complete, clean, and reliable. This is a coordination-heavy, execution-focused role ideal for someone with a solid finance or accounting foundation who enjoys structured work, data accuracy, and process discipline.

The role partners closely with internal application owners, Procurement, and Finance, working primarily through email and Microsoft Teams.

Technology Contract & Renewal Support

• Monitor upcoming technology contract renewals on a rolling 30 day horizon.
• Proactively engage application owners and Procurement to ensure renewal discussions start early and contracts do not lapse.
• Validate renewal dates, contract details, and associated financial data.

Financial Data Management

• Maintain Smartsheet as the primary source of truth for technology licensing and renewal data.
• Perform high-volume data entry, reconciliation, and cleanup to ensure accuracy and consistency.
• Enter and maintain line-item financial data in:
  Planview (project portfolio and work planning)
  Planful (operating expense forecasting and budgeting)

Planning & Reporting Support

• Support preparation and submission of the annual technology work plan and the supporting five-year roadmap.
• Assist with data validation, compilation, and updates to support planning and forecasting cycles.

Stakeholder Coordination

• Coordinate with internal application and functional owners primarily via email and Microsoft Teams.
• Gather required inputs, confirm details, and resolve discrepancies efficiently without reliance on meetings.

Process Improvement & Documentation

• Document workflows, controls, and reporting structures related to technology financial management.
• Support the long-term goal of transitioning this function to an external managed services or BPO partner.
• Identify risks, gaps, or inconsistencies early and recommend practical solutions.

• Solid foundation in finance or accounting (analyst-light, coordinator-heavy profile).
• Proven ability to handle high-volume, detail-intensive data entry and data cleanup with a high degree of accuracy.
• Strong working knowledge of Microsoft Excel and Smartsheet.
• Comfort working within established processes and improving them incrementally.
• Self-directed, proactive work style with strong ownership and follow-through.
• Clear, professional written communication skills for email- and Microsoft Teams-based collaboration.

• Experience working with financial planning or portfolio tools such as Planview and/or Planful.
• Exposure to technology financials, contract tracking, or vendor management.
• Experience supporting planning or budgeting cycles in a corporate environment.

• The role is expected to begin on site, five days per week.
• Flexibility toward a hybrid schedule may be considered over time, as the work is largely heads-down and digitally coordinated.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact  Vaco by Highspring also reminds applicants that workplace discrimination is illegal.

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state-specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Submissions to this position are subject to the use of AI to perform preliminary candidate screenings. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on its client's use of AI products in hiring.

Determinining compensation for this role depends upon a wide array of factors including…