Legal Ops Specialist - Compliance

Join our Legal Department as a Legal Operations Specialist - Compliance, where you will be the operational backbone of our Privacy Operations and AI Governance programs, supporting the Legal Operations Manager in executing compliance processes and scaling enterprise-wide AI governance initiatives.

As an Associate Legal Operations Specialist-Compliance, you will be a core execution role within Aptean's Legal Department, supporting the Legal Operations Manager primarily across Privacy Operations and AI Governance, with policy and compliance-training lifecycle management and broader Legal Operations support. You will be the operational backbone of the department's compliance programs, including running processes, maintaining registers and records, coordinating globally distributed stakeholders, and ensuring the programs our senior attorneys and specialists design are executed consistently and on time.

This is a high-visibility, early-career role. The Legal Department operates with direct executive attention on AI adoption and compliance maturity, and you will be joining at the moment these programs are being built and scaled. The role offers meaningful exposure to enterprise AI governance and global privacy operations.

• Administer and manage One Trust privacy automation platform
• Triage and manage Data Subject Requests (DSRs) and coordinate privacy assessments
• Coordinate Vendor Data Processing Agreements (DPAs), including sub-processor management
• Maintain version control and distribution of privacy policies
• Support Privacy Attorneys on routine privacy process execution
• Track AI Governance Implementation milestones and coordinate related tasks
• Maintain the AI System register and support AI Risk Categorization (ARC) rollout
• Coordinate AI Governance Committee (AIGC) meetings and manage AI policy versions
• Facilitate internal communications on AI Compliance programs (SharePoint, newsletters, internal posts)
• Coordinate the annual policy review cycle, tracking assignments and deadlines across corporate policies
• Maintain policy management registers and support the full policy lifecycle including version control and documentation updates
• Own the compliance training content lifecycle from review through assignment, delivery, and completion tracking
• Maintain version control and review records for training modules, ensuring alignment with current policies and regulations
• Support execution of the Legal Department's AI roadmap and help pilot new AI tools and agents
• Maintain Legal Ops task trackers, project plans, and status reports
• Coordinate meetings and annual summits across multiple time zones
• Administer compliance-related knowledge bases (SharePoint and Aptean Assembly)
• Support incident management processes and vendor due diligence for Privacy and AI
• Support ad-hoc compliance data requests and regulatory monitoring processes

You are a detail-oriented, organized professional with strong communication skills and the ability to manage multiple work streams simultaneously in a fast-paced, global environment. You are a reliable executor who carries initiatives through from planning to completion, and you thrive when coordinating across time zones and cross-functional teams. You have a disciplined approach to record-keeping, tracking, and follow-through, and you are comfortable working with technology platforms while maintaining meticulous attention to accuracy.

You bring 1–3 years of experience in a compliance, legal operations, privacy, paralegal, or related operations/administrative role (internships or co-ops welcome). You hold a Bachelor's degree in Legal Studies, Information Systems, Business, Public Policy, Data Analytics, Sociology, Psychology, or a related field. You are…