Supply Chain Purchasing Analyst

Description

Monday-Friday

8:00am-4:30pm

Responsible for the operation of the procurement function of the department. Maintains the computerized materials management system. Assists Supply Chain Director and Manager as necessary.

• High school diploma required.
• Minimum of three (3) years of experience in purchasing or procurement required.
• At least one (1) year of experience with the procurement function in the healthcare environment preferred.
• Associate’s degree in Business, Supply Chain, or related field preferred.
• Experience with inventory management is preferred.
• Experience with Cerner preferred.

• Performs all job responsibilities in alignment with the mission and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current knowledge in present areas of responsibility (i.e., self-education, attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Wears protective clothing and equipment as appropriate.

• Ability to communicate effectively in English, both verbally and in writing.
• Additional languages preferred.
• Strong written and verbal skills.
• Basic Computer Skills

• General environment:
  Works in a well-lighted, air-conditioned area, with moderate noise levels.
• May be exposed to high noise levels and bright lights.
• May be exposed to limited hazardous substances or body fluids, or infectious organisms.
• May be required to change from one task to another or different nature without loss of efficiency or composure.
• Periods of high stress and fluctuating workloads may occur.
• May be scheduled as needed including overtime.

• Have near normal hearing:
  Hear alarms/telephone/normal speaking voice.
• Have near normal vision:
  Clarity of vision (both near and far), ability to distinguish colors.
• Have good manual dexterity.
• Have good eye-hand foot coordination.
• Ability to perform repetitive tasks/motion.
• Continuously within shift (67-100%):
  Standing, Walking.
• Frequently within shift (34-66%):
  Bending/Stooping, Pushing/Pulling, Lift/carry up to 20lbs, Lift/carry greater than 20 lbs. with assistance.
• Occasionally within shift (1-33%):
  Sitting, Climbing, Twist at waist, Lift/Carry greater than 50 lbs. with assistance, Reaching above shoulder.

QUALITY HEALTHCARE: In our continuing effort to enhance the quality of life for the communities we serve, the Hospital Authority of Miller County is committed to the delivery of superior, safe, cost-effective healthcare through the provisions of education prevention, diagnosis and treatment.

• Reviews and checks for accuracy, specification and need and processes all approved orders and requisitions.
• Places orders with distributors utilizing phone, email, online order entry, automatic order entry, or EDI.
• Verifies all packing slips against purchase orders to ensure accuracy and receives good through the computerized materials management system.
• Interfaces with Accounts Payable where price discrepancies exist between the purchase order and invoice.
• Reports all major or consistent price discrepancies.
• Coordinates product returns with vendors.
• Assists with solicitation of bids, review of pertinent data, and negotiations.
• Assists with updates and maintenance of PAR level system.
• Interfaces directly with department managers in relation to procurement to establish specifications and need.
• Communicates with all departments in relation to requisitions and orders that are in progress.
• Maintains computer hardware and software in a manner that ensures proper and accurate operation.
• Inputs and updates received items into expiration date tracking.
• Communicates recalls to impacted departments and ensure follow-up and reporting.
• Tracks and reports quality measures monthly.
• Reviews backorders and expedites these orders.
• Evaluates Supply Chain processes, policies, and procedures to make recommendations to Supply Chain Director for increased efficiency.
• Maintains an accurate filing system of purchase orders.
• Updates, catalogs, price lists and product vendor files as needed.
• Interfaces directly with sales representatives to ensure price competition and accuracy are achieved.
• Combines all orders by vendor to ensure that orders are placed in the most efficient manner.
• Assists vendors with Vendormate login if needed.
• Assist with warehouse organization and space optimization, while also updating Supply Chain computer system.
• Assist with inventory preparation and optimization.
• Provides support for the receiving functions within Supply Chain as needed.
• Requires minimal supervision in performance of job duties; is a self-starter.
• Prioritize responsibilities to ensure completion of duties and adherence to deadlines.
• Helps to complete tasks in the Supply Chain Department that are not within the job…