Administrative Coordinator II - Meadows Research Institute West Texas Water

Administrative Coordinator II - Meadows Research Institute for West Texas Water

Job Title: Administrative Coordinator II - Meadows Research Institute for West Texas Water

Location: Alpine

Department: Borderlands Research Institute

Job No.: G98243

Posting Date: 04/15/2026

End Date: Until Filled Yes

Appointment Date: Required

• College or business school courses or equivalent.
• Four years of related office experience or training.
• Standard office machines; advanced computer skills.

• Bachelor’s degree.
• Four years of related experience, with part at SRSU or other university.
• Expertise in Excel and Word.

Summary: Provides highly skilled administrative assistance in a critical area.

Scope: Manages preparation of high priority and sensitive materials; exercises independent judgment in a wide variety of routine and complex office decisions.

Duties (Essential):

Operates computer utilizing advanced expertise for word processing, spreadsheet applications, and/or database management. Assigns and reviews work of small clerical staff and student workers. Keeps various administrative fiscal records for reporting on donations, grant funds, and individual project expenditures; prepares and/or verifies documents for accuracy such as annual reports, newsletters, and other correspondence. Completes requisitions and maintains supplies of office and field materials.

Uses Banner for requisitioning supplies and compiling financial reports. Provides individuals and general public with information on the Meadows Research Institute for West Texas Water (MRIWTW). Assist in organizing various functions for MRIWTW. Make arrangements for travel, meetings, and special programs, as well as prepare travel applications and vouchers for per diem. Arrange repairs and maintenance of vehicle fleet; administer reservation calendar for truck, ATV, and other equipment.

Prepare agendas, record and transcribe minutes for staff and MRIWTW Steering Committee; prepare correspondence for staff and MRIWTW Steering Committee. Maintain donor records and prepare all bulk mailings of MRIWTW, conference registrations, and newsletters to members. Organize conferences and banquets, including assembling information for registration brochure, registering attendants, and assisting presenters with needs. Assist with proofreading and editing articles for newsletter and other publications.

Work with printer for bids and final proofs of posters, conference programs, and newsletters. Assist MRIWTW staff with content for newsletters, social media and website. Use Metasoft internet site for fundraising efforts; contact foundations and donors; and assists in preparation of proposals and letters of inquiry for fundraising. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Non-Essential: Duties unique to MRIWTW and other duties as assigned.

Received:
Broad instructions on policy and procedure. Given:
Supervises student and other classified employees.

Usual: Office conditions; standard hours; may require some evenings and weekends; exempt from overtime provisions. Position is Security Sensitive.

Special: May be required to go in the field to meet with landowners or donors.

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary.

Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.