Administrative Coordinator II - BRI

Posting Details

Posting Details

Instructions to applicants

PLEASE NOTE:

All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes and curriculum vitae do not take the place of this required information.

Job Title Administrative Coordinator II - BRI Location Alpine Department Borderlands Research Institute Job No. G99646 Posting Date 05/14/2026 End Date Until Filled Yes Appointment Date Salary $36,568.00 plus fringe benefits Required

Bachelor's Degree and experience managing office operations. Three to four years of related office experience or training.

Preferred

Master's Degree. Five years of related experience, with part at SRSU or other university.

Primary Responsibilities

Summary

Function:
Provides highly skilled administrative assistance in a critical area.

Scope:
Manages preparation of high priority and sensitive materials; exercises independent judgment in a wide variety of routine and complex office decisions.

Duties

Essential:

* Assists the Borderlands Research Institute (BRI), the Institute Director, and the Associate Director of Operations in office operations.

* Keeps various administrative fiscal records for reporting office funds and individual project expenditures.

* Requisition s and maintains supplies for office and research programs.

* Processes travel requisitions and vouchers for faculty, students and staff.

* Sends signed invoices to Accounting and tracks payments.

* Assists with bulk mailing of newsletters.

* Operates computer, utilizing advanced expertise for word processing, spreadsheet applications, and/or database management.

* Assists with donor database entry and filing, deposits donations.

* Processes new hire and continuing employment paperwork.

* Assists with supervising student office worker and student fleet assistant.

* Arranges appointments and manages correspondence for Institute and Director.

* Helps maintain event calendar.

* Maintains records and checkout calendar for fleet of research vehicles, satellite phones, and other equipment, and coordinates fleet repairs.

* Submits mileage reports to Physical Plant.

* Provides individuals and general public with information about the Institute and attends various functions to assist with events.

* Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Non-Essential:
Duties unique to the Borderlands Research Institute and other duties as assigned.

Equipment/Skills

Required:

Standard office machines; advanced computer skills.

Preferred:
Expertise in Excel and Word.

Working Conditions

Usual:
Office conditions; standard hours; exempt from overtime provisions. Position is Security Sensitive.

Special:
May be required to work evenings/weekends for departmental events.

Other Information

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary.

Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at (Use the "Apply for this Job" box below)./

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus.

The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon…