Accounts Payable Specialist

Accounts Payable Specialist

Location: Alpine

Department: Executive Director for Finance Department

Job No.: 998973

Posting Date: 04/17/2026

Salary: $39,000 to $45,000

• High school diploma or GED.
• Two years of accounts payable, bookkeeping, or general accounting experience.
• Knowledge of basic accounting principles and financial controls.

• Associate or bachelor’s degree in accounting, business, or a related field.
• Experience in higher education, a state agency, or another public‑sector environment.
• Familiarity with State of Texas travel and purchasing regulations.
• Experience with Banner, or other ERP financial systems.
• Knowledge of TSUS policies and procedures.
• Proficiency with Microsoft Excel and standard office software.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to communicate effectively with campus stakeholders and external vendors.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.

The Accounts Payable Specialist supports the financial operations of Sul Ross State University by processing vendor payments, employee reimbursements, and other disbursements in accordance with university policies, Texas State University System regulations, and state and federal guidelines. This role ensures accuracy, compliance, and timely payment processing while providing excellent service to campus departments, vendors, and external partners. The position works closely with Procurement, Budget, and departmental administrators to maintain strong internal controls and support the university’s fiscal stewardship.

• Process vendor invoices, PO match exceptions, and direct pay requests in compliance with SRSU, TSUS, and State of Texas requirements.
• Review invoices for accuracy, coding, approvals, and documentation.
• Prepare and process weekly and monthly payment runs (ACH, checks, wires).
• Monitor AP aging and ensure timely payments.
• Maintain accurate vendor records, including W‑9s, payment terms, and required state documentation.
• Reconcile vendor statements and resolve discrepancies with Procurement and campus departments.
• Respond to vendor inquiries regarding payment status and policies.

• Assist with month‑end and year‑end close activities, including accruals, reconciliations, and reporting.
• Support annual 1099 reporting and ensure IRS compliance.
• Maintain internal controls and support audit documentation needs.

• Participate in initiatives to improve AP efficiency and accuracy.
• Respond to inquiries from faculty, staff, and departments regarding AP processes and procedures.

• Process employee travel reimbursements in accordance with State of Texas travel regulations and SRSU policies.
• Provide guidance to faculty and staff on reimbursement requirements.
• Standard office environment on the Alpine campus (or applicable SRSU location).
• Extended periods of computer‑based work.
• Accuracy and attention to detail.
• Problem‑solving and reconciliation skills.
• Understanding of compliance and audit requirements.
• Ability to work collaboratively across departments.

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary.

Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.