Payroll Manager

Payroll Manager

The Payroll Manager will lead the payroll team, ensure accurate and timely processing of employee payroll, and ensure compliance with all applicable federal, state, and local regulations. This role will also involve strategic oversight, process improvement, and coordination with other departments.

• Oversee the entire payroll process, ensuring accuracy and timeliness for all employees.
• Supervise payroll staff, providing guidance and training as needed to ensure efficient payroll operations.
• Ensure the proper processing of payroll deductions, including taxes, benefits, charitable contributions, garnishments, and other deductions.
• Ensure compliance with all federal, state, and local payroll regulations, including those related to wage and hour laws, taxation, and reporting.
• Review and approve payroll adjustments, corrections, and any special payments (e.g., bonuses, gross ups, etc.).
• Implement and oversee internal controls to ensure payroll accuracy and prevent errors.
• Lead and mentor the payroll team, fostering a collaborative and efficient work environment.
• Monitor team performance and conduct regular performance reviews to ensure high standards of payroll processing.
• Develop and implement payroll-related training programs for staff to ensure up-to-date knowledge of policies, regulations, and procedures.
• Ensure timely and accurate reporting of payroll taxes and other regulatory filings.
• Manage certified payroll reporting and ensure compliance with the Davis-Bacon Act and other relevant labor regulations.
• Address audit requests related to payroll and support the preparation of payroll data for internal and external audits.
• Ensure accurate reporting and processing of wage garnishments and levies.
• Continuously evaluate payroll processes to identify areas for improvement and implement best practices.
• Coordinate with the HR and finance departments to integrate payroll systems with other business functions, ensuring streamlined operations.
• Oversee the application of any changes in payroll policy, tax laws, or benefits regulations, ensuring proper updates and communication.
• Serve as the primary point of contact for employee payroll inquiries, providing support and resolving issues promptly.
• Ensure the confidentiality and security of employee payroll information, maintaining trust and confidence in the payroll system.
• Manage the issuance of physical and replacement checks or direct deposits due to payroll errors or final discharge.
• Consistently review processes within the department in collaboration with the team to identify areas of needed improvement and/or refinement to better align with changing technologies and payroll methodologies.

Other duties as assigned.

Supervisory responsibilities include training employees, planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, addressing complaints, and resolving problems.

• Proficient in Microsoft Office suite of products (Outlook, Excel, Word, etc.)
• Proficient in accounting software/procedures
• Minimum of five (5) years of experience in payroll processing, including at least two (2) years in a supervisory or managerial role
• Extensive knowledge of payroll processing, deductions, taxes, and compliance regulations
• Proven experience with payroll systems and software (HRIS, ERP systems)
• Experience with Davis-Bacon and certified payroll reporting
• Ability to read, write, and communicate in the English language at a minimum 12th-grade level
• Associate's degree in Accounting, Finance, Business Administration, or related field (or equivalent combination of education and experience)
• Ability to work independently and prioritize tasks in a fast-paced environment
• Effective communication and interpersonal skills
• Attention to detail and accuracy in work
• Commitment to upholding ethical standards and integrity in financial practices

• Certified Payroll Professional (CPP)
• Bilingual

• Supports our Mission Statement and Core Values.
• Is honest and has the highest integrity.
• Sets the example for others and is above reproach.
• Ability to cope with job pressures in a constantly changing environment.
• Interpersonal and intrapersonal skills.
• Self-motivated.
• Detail-oriented.
• Positive and professional demeanor.
• Strong problem-solving and critical thinking skills.
• Able to handle and manage confidential information.

• General Office Environment:
  This position operates in a professional office environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
• Environmental Conditions:
  
  The work is performed indoors in a climate-controlled setting with minimal exposure to loud noise, temperature variations, or other environmental factors.

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including…