Office Manager​/Bookkeeper

Job Description

Business Office Manager & Bookkeeper

Location: Altus, OK

Employment type: Full-time; on-site or hybrid (negotiable)

Reports to: Business Owner

About Us

We are a real estate company in Altus, Oklahoma, working in home building, land development, commercial and residential property management, and real estate investment. We’re looking for an organized, detail-oriented professional to keep our books accurate and our office running smoothly.

Position Overview

This is a dual role: part bookkeeper and part office manager, with most of the work focused on accounting. The Business Office Manager maintains accurate financial records across multiple accounts and entities. The role also oversees daily office operations, manages vendors and insurance, and gives leadership the reporting it needs to make sound decisions.

Key Responsibilities

Bookkeeping & Financial Administration (primary focus)

• Perform daily bookkeeping, including data entry and maintaining financial records in Quick Books

• Manage accounts payable and receivable to ensure timely payments and collections

• Maintain and reconcile multiple checking accounts

• Perform balance sheet and general ledger reconciliations

• Handle invoicing, expense tracking, and petty cash

• Process payroll accurately and on time, in compliance with payroll regulations

• Support monthly and quarterly financial close

• Prepare the office budget and assist with project-level budgets, including forecasts, expense monitoring, and purchase approvals

• Prepare financial and operational reports and recommendations for leadership

• Keep financial documents organized and audit-ready

Insurance Management

• Manage insurance policies for all properties and company vehicles, including obtaining and renewing coverage

• Maintain certificates of insurance and centralized insurance records

• Coordinate claims with brokers and insurers

• Ensure coverage meets lease and contract requirements

Office Operations

• Oversee daily office operations, including facilities, supplies, mail, and equipment

• Handle procurement and vendor relationships, including negotiating contracts for services, property-related vendors, and supplies

• Serve as the main point of contact for IT needs and coordinate with outside IT vendors

• Develop and maintain office policies, procedures, and workflows

HR & Compliance Support

• Coordinate onboarding and offboarding, benefits, timekeeping, and personnel records

• Ensure compliance with internal policies and regulations, including data privacy, workplace safety, and record retention

Qualifications

• Proven experience as a bookkeeper or in a similar accounting role

• Proven experience as an office manager or in a supervisory role in an office setting

• Strong knowledge of accounting principles, including double-entry bookkeeping and account reconciliation

• Proficiency in Quick Books (required) and Excel

• Experience with payroll processing, budgeting, and balance sheet and general ledger reconciliation (tax preparation experience a plus)

• Proficient with Microsoft 365 or Google Workspace

• Real estate, construction, or property management experience strongly preferred

• Degree in Accounting, Finance, Business Administration, or a related field is a plus but not required

Skills & Attributes

• Exceptional attention to detail and accuracy

• Strong organization and time management; able to juggle multiple priorities

• Clear written and verbal communication

• Problem-solving mindset and sound judgment

• Discretion and professionalism with confidential information

Preferred

• Bookkeeping certification, Certified Office Manager (COM), or similar credentials

Compensation & Benefits

• Salary:
Competitive, commensurate with experience

• Full health benefits

• Retirement plan…