Scheduler, Administrative​/Clerical

Scheduler

The Scheduler is responsible for coordinating, generating, maintaining, and disseminating training schedules for site personnel, training devices, classrooms, students, and equipment; performing administrative related duties of a wide variety and complex nature.

Tasks and Responsibilities:

• Coordinate, generate, maintain, and disseminate quarterly and monthly training schedules for site personnel, training devices, classrooms, students, and equipment
• Utilize approved scheduling program
• Prepare and disseminate daily training schedules by coordinating with squadron pilot and boom schedulers, resolving problems due to illness, device failure, temporary assignments, etc.
• Compile student completion paperwork and generate graduation certificates
• Coordinate and schedule Air Force Wing Device time and internal device use
• Coordinate changes to scheduled Primary Flying Training (PFT) throughput with the Air Force
• Prepare and disseminate records and monthly reports of Aircrew Training System (ATS) training and device usage
• Act as administrative assistant to the Site Manager
• Greet and assist visitors and customers of the KC-46 site
• Prepare base access letters and coordinate visitor passes through the Base Visitor Center and Pass and
• Prepare applications for Department of Defense Common Access Card (CAC) for site employees
• Prepare application for Security Clearances for submission to the Government
• Prepare correspondence, reports, and documents as required, by Corporate office or Government
• Handle incoming phone calls and direct them to all employees at KC-46 site
• Screen Site Manager's calls, as directed
• Assist Site Manager and employees in managing vacation, sick leave, and personal time off hours
• Assist site employees with Teammate Resource issues
• In-process new employees and out-process resignation/termination paperwork
• Inventory, order, and stock office supplies to ensure the site is supplied with required items and maintain control log of expenditures for supplies
• Pick up mail at U.S. post office and Base Information Office. Distribute at KC-46 site
• Receive out-going mail and determine how it will be sent, based on time restraints and costs
• Track postage meter expenditures and ensure site mail goes out in the most cost effective and timely manner
• Maintain maintenance and copy-count report, perform general maintenance on copy machine, and replenish copy room supplies to ensure site copying capability
• Assist Training System Support Center (TSSC) Administrative/Graduate Training Information Management System (GTIMS) Specialist as required

Minimum Education:

Must have a high school diploma or equivalent, with concentration in commercial courses. Business college or training is highly desirable.

Minimum Experience:

Two years of experience in business or Government office environment. Experience as a scheduler in a flight training environment is highly desirable.

Knowledge, Skills, Abilities:

• Fluently read, write, speak, and understand English
• Display excellent written and verbal communication skills
• Demonstrate the ability to operate common office equipment, such as fax machine, copier, and typewriter
• Demonstrate solid knowledge in use of computers
• Demonstrate solid knowledge of relevant software, including Word, Excel, Outlook, Power Point, etc.
• Possess a basic knowledge of relevant software, including Access, Learning Management Systems (LMS), and GTIMS
• Demonstrate the ability to schedule time and projects in a high-stress environment
• Currently possess, or demonstrate the ability to obtain, a SECRET clearance

Physical Demands and Work Environment:
Flight Safety is an Equal Opportunity Employer/Vet/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.