Accounting and Billing Manager

This position will remain open until filled, with applications reviewed on an ongoing basis. This job posting may be removed at any time without prior notice. Interested applicants are encouraged to apply as soon as possible for full consideration.

Position Summary: Under minimal direction of the Chief Financial Officer (CFO), the Accounting and Billing Manager is responsible for planning, managing, and overseeing the activities of the Utility Billing division, citywide cashiering function, and monitoring and analyzing revenue sources of the City. This position, in conjunction with the CFO and Finance Manager, will oversee financial management and reporting functions. These responsibilities include, but are not limited to, general accounting;

monitoring and reporting for operating and capital budgets; cash and investment management; accounts receivable; accounts payable; reporting for capital/fixed assets; grants accounting and reporting; financial statement preparation and reporting; internal controls; debt management including accounting and reporting for bond and other debt issuances and refunding; purchasing and other financial functions of the City. This role also oversees all aspects of billing, payment collection, cash balancing, and customer relations.

Additionally, this position is responsible for maintaining the records of the utility customers, which include: meter reading data or books, billing ledgers, payment posting, consumption history, sewer billing, reports, and meter test records and control journals in accordance with generally accepted accounting standards, and is required, at times, to perform a variety of related clerical tasks. Work involves contact with both internal and external customers, thus requiring good interpersonal skills and the ability to exercise discretion.

The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.

• Oversees, provides guidance, and is hands‑on involved in the accurate processing and recording of financial transactions, including interfacing financial transactions from various City systems such as utility billing, municipal court, building permits, planning and development, parks, police, library, etc., to the City’s accounting and financial management system;
• Monitors and reports on the City’s revenues and expenditures, responsible for the compilation of monthly, quarterly, and year‑end financial statements, preparation of general ledger account analyses, accounting treatment determinations, and maintaining the City’s financial records;
• Oversees and manages the City’s cash management program by monitoring cash balances in the City’s depository accounts and appropriately invests all idle cash balances, providing the necessary liquidity to meet both short‑term and long‑term cash flow requirements while providing competitive yields and ensuring compliance with the City’s Investment Policy and PFIA requirements; monitors and reports on the City’s investments;
• Responsible for maintaining accounting and financial reporting structure, including updating the chart of accounts; takes the lead to ensure transactions are recorded and accounted for correctly and in accordance with GASB standards;
• Provides leadership in the implementation of technology and administrative solutions to improve work processes;
• Responsible for improving and strengthening internal controls; interpreting and implementing GASB pronouncements and standards; and eliminating opportunities for audit findings;
• Make recommendations to and confer with the Chief Financial Officer in matters relating to fiscal and budgetary policies of the City; advise City departments on proper financial procedures;
• Assists as required for emergency/disaster management;
• Prepare regular and special reports for financial and investment information as scheduled or requested by other Departments; and
• Serves as a backup for payroll processing and related functions, including assisting with payroll preparation, review, and processing as needed to ensure…