Accounts Payable Coordinator

Job Description

We are seeking an organized Accounts Payable Coordinator to manage our full‑cycle AP workflow and support multiple departments, including accounting, purchasing, receiving, and operations. The ideal candidate serves as the primary point of contact to maintain a smooth, accurate, and high‑volume financial workflow.

• Review, route, track, and enter high‑volume vendor invoices into the accounting system
• Verify GL coding, PO numbers, and required documentation for accuracy
• Perform three‑way matching of invoices to purchase orders (POs) and receiving documents
• Reconcile vendor statements, manage credits, and resolve billing discrepancies
• Prepare and assist with ACH payments, wire transfers, and check runs
• Collect W‑9 forms and support year‑end 1099 preparation
• Assist with reconciliations, month‑end close procedures, and audit documentation
• Maintain accurate AP aging logs, financial records, and digital files.

• 1–3 years of dedicated Accounts Payable or accounting support experience
• Hands‑on ERP experience (Dynamics, Business Central, SAP, Net Suite, or Quick Books)
• Basic understanding of GL codes, invoice matching, and general clerical workflows
• High attention to detail, strong accuracy, and solid communication and follow‑up skills
• Ability to stay organized and multitask in a fast‑paced environment.