Administrative Assistant IV

Administrative Assistant IV

Texas ESC Region 16 Amarillo, Bell Street Location - Amarillo, Texas Open in Google Maps

This job is also posted in Texas ESC Region 16

Job : 5676899

Final date to receive applications: Posted until filled

Posted: Apr 28, 2026 5:00 AM (UTC)

Starting Date: Immediately

This position provides highly advanced and confidential administrative support for the Chief Financial Officer. The primary goal is to give the Chief Financial Officer every opportunity to accomplish the goals of Region 16 ESC by screening telephone calls, mail, and email, and assisting with tasks that would divert them from their primary responsibilities.

Education/Certification

• A high school diploma required
• Associates degree preferred

Skills

• 7+ years of job‑related experience preferred
• Experience as an executive assistant or in a high‑level administrative office preferred
• Projects a highly positive and professional image to internal and external customers
• Must be articulate and polished when interacting with others
• Ability to take initiative and begin projects with minimal instruction
• Organized and meets the various demands of a fast‑paced work environment
• Proficiency in screening and routing correspondence required
• Excellent written communication skills are required, including excellent proofreading and editing skills
• Required proficiency in Google Suite, Microsoft Office Suite, Project Management Software, and Adobe Acrobat
• Skilled in general office procedures, including answering telephone, filing, data entry, and maintaining an organized workspace
• Proven ability to handle sensitive issues and confidential information with discretion
• Professional dress required
• Must be customer service‑oriented, a team player, self‑motivated, and responsible to complete all assignments
• Exhibits tact and relates well to people
• Ability to handle multiple tasks under pressure with ease
• Projects a positive, professional organizational image through in‑person and phone interaction with customers

• Tools/Equipment Used:
  Standard office equipment, including personal computer and peripherals
• Posture:
  Must be physically able to tolerate prolonged sitting, frequent standing, occasional bending/stooping, pushing/pulling, twisting, and standing
• Motion:
  Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching, occasional driving
• Lifting:
  Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)
• Environment:
  Must be physically able to work inside; tolerate frequent district wide travel and occasional statewide travel; regular exposure to noise
• Mental Demands:
  Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
• Regular Attendance is an essential function

• Performs general administrative assistant duties under the direction of the Chief Financial Officer
• Provides support for the service area leaders and staff as needed
• Act as an operational catalyst for the Business Office, proactively identifying and implementing improvements to administrative processes and workflows
• Proactively manages Chief Financial Officer’s calendar, schedules meetings, anticipates needs and resolves scheduling conflicts
• Prepares correspondence, reports, purchase orders, required forms, registrations, etc, ensuring that all backup documents are included
• Facilitates CFO’s communication workflows, including organization and prioritization of correspondence, preparation of responses, and tracking follow‑up actions
• Collaborate with and support the Executive Services Associate with tasks to support all Executive Services training and events
• Assists in the completion of projects, including printing, binding, collating, addressing, and distributing final projects and reports
• Maintains files and records as assigned and files materials in a retrievable system
• Proofreads communications for content, style, grammar, and spelling errors
• Organiz…