Administrative Assistant Contracts and Credentialing

Administrative Assistant for Contracts and Credentialing [1378]

Full Time | Amarillo, TX, US

5 days ago | Requisition

Salary: $38,500.80 Annually

• Staff will maintain ethical and professional communications at all times using respectful Trauma‑Informed Care language
• Process background clearances for contractors and volunteers.
• Maintain Excel database for all provider contracts, tracking and collecting all required contractor documentation on a regular basis.
• Prepare letters and contract packets for contractors to sign and return (electronically and/or paper). Once the contract is fully executed, it is scanned (if not executed electronically), added to the contractor’s database, and electronic copies sent to appropriate Senior Leadership and Accounts Payable. Additionally, contract documents are filed in a timely manner and in the established file order.
• Responsible for weekly reporting of HHSC contract requirements to Senior Leadership Team; develop a strong understanding of the HHSC requirements and be prepared to submit and analyze data sent to HHSC.
• Serve as Secretary of the Credentialing Committee, attending meetings, preparing files for credentialing, and taking minutes.
• Update credentialing applications and files along with the contracts; prepare and maintain correspondence, reports, forms, and memos.
• Participate in the development and provision of provider education/technical assistance standards, contract requirements, rules, etc. to ensure providers are adequately assisted in the provision of duties in their contract.
• Serve as contact for all assigned contracts and as liaison between contractors and Center department contract administrators.
• Maintain database of current and potential providers using a desktop to ensure accurate information is kept regarding current and potential providers.
• Maintain contract files and database of all Center contractors.
• Responsible for primary source verification for initial credentialing and re‑credentialing renewals, according to Center policies and procedures; ensure that criminal history clearances are performed on external providers.
• Serve as facility coordinator with TPC’s insurance contractor and maintain database for all assets insured by contractor; responsible for submitting insurance claims and coordinating vehicle utilization, claims recovery, and accident documentation.
• Under the direction of the Contracts Manager, prepare contracts and amendments for execution.
• Responsible for third‑party billing and receipt of revenue‑generating contracts.
• Prepare various reports in support of multiple programs.
• Serve as backup for monthly audits and semi‑annual audits for COS grant.
• May be responsible for providing presentations to both internal and external boards and committees from time to time.
• Attend training as required by agency standards.
• Submit all data, time sheets, travel requests, leave requests, purchase requisitions, and special reports to administration, in accordance with agency procedures and within the time frame specified.
• Perform other essential functions and tasks necessary to carry out the purposes of the position.
• Adhere to TPC Business Code of Conduct and report concerns if ethical and/or business standards defined in the code are compromised.

• High school diploma or GED.
• One semester (12 credit hours) of accredited college work; or minimum of eighth grade reading comprehension level as evidenced by score on the Adult Basic Learning Examination (ABLE) test.
• One (1) year of clerical work experience.
• Computer knowledge, organizational, and basic clerical skills.
• Proficient computer skills, which include Microsoft Word and Excel.
• Ability to review and analyze data.
• Willingness to learn and take on additional tasks as necessary.
• Excellent written and verbal communications skill.
• Ability to read, analyze, interpret, and discuss complex legal documents, general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and…