FIeld Payroll Administrative Assistant

Overview

Rosendin invites you to join us as a Field Payroll Admin 1, where you will provide basic payroll administrative and clerical support to the Field Payroll team focused on accurate data entry, document handling, and routine payroll support while learning payroll processes, systems, and compliance requirements.

• Assist with collecting, scanning, and filing payroll documentation (timecards, new‑hire forms, deductions).
• Perform basic data entry in Time Entry and payroll systems under supervision.
• Distribute paychecks and pay statements as directed.
• Respond to routine payroll inquiries by routing or escalating issues appropriately.
• Maintain organized and accurate employee payroll records.
• Support weekly payroll processing activities and ensure adherence to established procedures, policies and deadlines.
• Handle requests for hours reports, paystubs, W‑2s, and Verification of Employment (VOE).
• Collect, scan, and submit payroll documentation including garnishment notices, 401(k) letters, tax deduction catch‑ups, travel agreements, and promotions.
• Ensure Time Entry software is updated with employee, foreman and general foreman information.
• Review regular timecards, retro requests, and missed time for accurate reporting.
• Review employees’ pay rates for compliance with union contracts and labor laws.
• Submit requests to provide devices and access to software necessary for employees’ time entry and payroll responsibilities.

• Basic understanding of payroll or HR administration.
• Strong attention to detail and data accuracy.
• Ability to follow instructions and maintain confidentiality.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.

• High school diploma or equivalent required.
• 0–2 years of payroll, HR, finance, or administrative experience.
• Preference for experience working with a union employer.
• Payroll or HR coursework preferred.

Travel up to 5%. Work environment includes sitting for long periods, standing, walking, typing, carrying, pushing, and bending. Occasional lifting of up to 30 lbs is required. Work is primarily indoors with varying environmental conditions (e.g., fluorescent lighting, air conditioning) and noise level typically low to medium.

• Employee Stock Ownership Plan (ESOP)
• 401(k) plan
• Annual bonus program based on performance and profitability
• 17 PTO days per year plus 10 paid holidays
• 3 days of paid sick leave per year
• 3 days of paid bereavement leave per year
• 3 days of paid jury duty leave
• Medical, dental, and vision insurance
• Bonding leave, term life, AD&D, and voluntary life insurance
• Disability income protection insurance
• Pre‑tax flexible spending plans (health and dependent care)
• Charitable giving match through the Rosendin Foundation

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are made based on merit, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, or age (over 40).