Legal Secretary

Legal Secretary

Regular Full Time Clerical Amarillo, TX, US

Location:

North and West, Texas

LANWT seeks dynamic, self‑motivated legal secretaries with vision, initiative, and a strong commitment to public interest law to join our team.

Core responsibilities include:

• Prepare, proofread, edit, and format legal documents, pleadings, correspondence, reports, forms, and other materials with a high degree of accuracy.
• Accurately utilize Microsoft Office applications, databases, document management systems, and LANWT’s electronic case management system.
• Maintain organized and up-to-date electronic and physical case files, calendars, timekeeping records, deadlines, and case status information.
• File legal pleadings and related documents in person or through electronic filing systems while ensuring compliance with applicable court requirements and deadlines.
• Schedule hearings, meetings, client appointments, and other legal proceedings while coordinating with court staff, opposing parties, attorneys, interpreters, and clients.
• Maintain intake schedules, phone logs, visitor logs, and other administrative records.
• Conduct client interviews by phone and in person with professionalism, empathy, and respect while maintaining confidentiality.
• Answer phones, route calls, greet visitors, distribute mail, and perform general office duties such as filing, copying, scanning, and organizing documents.
• Provide back‑up administrative support to other staff as needed, including during periods of increased workload, staff absences, or special projects.
• Translate or interpret for clients, as applicable.
• Assist attorneys with case management activities, including monitoring deadlines, maintaining accurate records, and identifying administrative issues requiring attention.
• Maintain strict confidentiality and professionalism in all interactions with clients, visitors, attorneys, staff, and external partners.
• Maintain a working knowledge of grant and funding requirements to support compliance obligations and accurate documentation.
• Assist with office organization, process improvements, and implementation of administrative procedures that improve efficiency and consistency.
• Promote a respectful, collaborative, and inclusive workplace by communicating professionally, sharing information, supporting coworkers, addressing disagreements constructively, and contributing to positive working relationships consistent with organizational policies and the organization’s mission, vision, and values.
• Demonstrate flexibility and adaptability in responding to changing priorities, urgent client needs, and evolving organizational requirements.
• Exercise sound judgment, diplomacy, and professionalism when handling sensitive matters, difficult conversations, or challenging interactions with clients, coworkers, court personnel, and members of the public.
• Participate in staff meetings, training programs, and professional development opportunities.
• Perform other duties as assigned by the Managing Attorney, Deputy Director, or CEO.

Qualifications

• High school diploma, GED, or equivalent required.
• Prior law office, legal secretarial, or administrative support experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities, manage competing deadlines, and maintain accuracy in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Demonstrated ability to build positive working relationships, collaborate effectively, support coworkers, and contribute to a respectful, team‑oriented work environment.
• Strong customer service skills with the ability to interact respectfully, compassionately, and effectively with individuals from diverse backgrounds and circumstances.
• Ability to manage competing priorities, adapt to changing circumstances, exercise sound judgment, and handle sensitive situations with professionalism and discretion.
• Strong attention to detail with excellent proofreading, document preparation, and organizational skills.
• Proficiency with Microsoft Office Suite and related computer applications.
• Ability to learn and effectively use electronic case management systems, databases, and other office technology.
• Abili…