Administrative Assistant

Duties and Responsibilities

This list of responsibilities is not designed to cover or contain a comprehensive listing of all duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Welcomes and directs visitors and parishioners
• Provide administrative, secretarial, and office support to the Pastor and Parish Staff.
• Answers phone calls and forwards calls accordingly, takes messages.
• Respond to parish emails in a timely fashion.
• Maintain parish calendar, schedule appointments, special events, and meetings.
• Provides information for parish bulletin, parish announcements, and other communications to communications manager.
• Assist with translations when requested
• Participate in parish staff meeting and Diocesan workshops/trainings.
• Maintaining parish memberships and sacramental records;
  Preparing Baptismal, Marriage Certificates and Sacramental Records.
• Coordinates information for baptisms, funerals, annulments, and weddings.
• Generate routine correspondence, digital and written.
• Monitor and order supplies (office, janitorial, sacramental, etc.)
• Maintain a current list of volunteers to contact for different tasks
• Organize and maintain a filing system for all important parish documentation.
• Assist with the organization of parish and diocesan capital campaigns.
• Perform other duties as assigned

Qualifications

• Be a person who is driven by the Catholic faith and willing to fulfill the vision and mission of this Parish.
• Enjoys working with people. Pleasant and welcoming.
• An ability to work as a team with parish staff members, ministry leaders, and volunteers.
• Understands the importance of confidentiality of church records and conversations.
• Great verbal and written communication skills.
• Bilingual, fluent in Spanish and English, is preferred.
• Have good computer and typing skills. Have knowledge of Microsoft Office applications – Word, Excel,
• PowerPoint, Publisher, and Outlook. Google, Canva and Knowledge of Parish soft is preferred.
• Have minimum of a high school diploma..
• Excellent organizational and filing skills.
• Some secretarial experience. Accounting experience preferred.
• General bookkeeping duties such as; accounts receivable, accounts payable, using parish software.
• Attention to detail and accurate data entry skills.

Job Type: Part-time

Ability to Relocate:

• Amarillo, TX 79110:
  Relocate before starting work (Preferred)

Work Location:

In person