Administrative Assistant IV

Administrative Assistant IV

Texas ESC Region 16 Amarillo, Bell Street Location - Amarillo, Texas Open in Google Maps

This job is also posted in Texas ESC Region 16

Starting Date: Immediately

To support Region 16 Education Service Center (ESC) by providing administrative assistance accurately and efficiently to ensure quality results in a professional and timely manner.

• High School degree or GED required

• 4 to 7 years job-related experience required
• Required proficiency in Microsoft Office Suite, spelling, punctuation, and grammar
• Preferred proficiency in Google G Suite
• Skilled in general office procedures including answering telephone, filing, data entry, and maintaining an organized workspace required
• Excellent communication skills
• Demonstrated ability to exercise judgment and independent thinking
• Must be service-oriented, a team player, self-motivated, and responsible to complete all assignments
• Exhibits tact and relates well to people
• Ability to handle multiple tasks under pressure with ease
• Projects a positive, professional, organizational image through in-person and phone interaction with customers
• Ability to provide and coordinate training and orientation of organizational processes, policies, and procedures
• Discretion and high confidentiality required

• Tools/Equipment Used:
  Standard office equipment including personal computer and peripherals
• Posture:
  Must be physically able to tolerate prolonged sitting, frequent standing; occasional bending/stooping, pushing/pulling, twisting, and standing
• Motion:
  Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving
• Lifting:
  Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)
• Environment:
  Must be physically able to work inside; tolerate occasional region wide and/or statewide travel; regular exposure to noise
• Mental Demands:
  Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
• Regular Attendance is an essential function

• Assists the Senior Director of Operations & Field Services with Internal Operations.
• Responsible for assisting in the purchase and invoice submission process for Tex Buy.
• Assists with purchasing contracts to ensure compliance with all terms and conditions.
• Assists and develops Requests for Proposals (RFP), Requests for Offers (RFO), Requests for Qualifications (RFQ) as directed by the Senior Director of Operations & Field Services.
• Assists with Region 16’s purchasing process, including bid management and vendor management using the Ion Wave Purchasing Software System.
• Assists potential Tex Buy members in understanding and completing the necessary steps in becoming a Tex Buy member.
• Supports Tex Buy staff attending conferences as a This will include shipping conference materials, confirming delivery, reserving booth space, and providing necessary documentation, such as insurance requirements.
• Places all orders for tangible goods.
• Works with Marketing for customized logo items and outside presenter workshop materials for Bell location staff.
• Assists the Business Office in submitting requests for replacement or refund for tangible goods not received or damaged in transit.
• Submits purchase orders for payment after receipt of tangible goods not received or damaged in transit.
• Performs clerical duties required within Internal Operations.
• Receives calls and visitors and records messages for Internal Operations personnel.
• Assists in the distribution of Internal Operations mail.
• Maintains website and “Help!” page for Internal Operations
• Reports for work ready to perform responsibilities
• Performs duties that directly and/or indirectly impact student performance in Region 16
• Maintains a professional level of confidentiality regarding all ESC matters
• Supp…