Administrative Assistant III

Administrative Assistant III

Texas ESC Region 16 Amarillo, Bell Street Location - Amarillo, Texas Open in Google Maps

This job is also posted in Texas ESC Region 16

Job : 5902454

Final date to receive applications: Posted until filled

Posted: Aug 25, 2026 5:00 AM (UTC)

Starting Date: Immediately

To support Region 16 Education Service Center (ESC) by providing administrative assistance accurately and efficiently to ensure quality results in a professional and timely manner.

• High School diploma or GED required
• Ability to complete all Google Basics On-Demand trainings within the first six month of employment
• Ability to understand tracking and spending of federal, state, and local funds within the first six months of employment

• 3 to 5 years job-related experience required
• Required proficiency in Microsoft Office Suite, Google Workspace, spelling, punctuation, and grammar

• Skilled in general office procedures including answering telephone, filing, data entry, and maintaining an organized workspace
• Must be service-oriented, a team player, self-motivated, and responsible to complete all assignments
• Exhibits tact and relates well to people
• Ability to handle multiple tasks under pressure with ease
• Projects a positive, professional, organizational image through in-person and phone interaction with customers

• Tools/Equipment Used:
  Standard office equipment including personal computer and peripherals
• Posture:
  Must be physically able to tolerate prolonged sitting, frequent standing; occasional bending/stooping, pushing/pulling, twisting, and standing
• Motion:
  Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving
• Lifting:
  Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)
• Environment:
  Must be physically able to work inside; tolerate occasional travel between work sites; regular exposure to noise
• Mental Demands:
  Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
• Regular Attendance is an essential function

• Assists the Director, Assistant Directors, and Coordinators to improve productivity.
• Assists in managing and tracking the spending in budgets for multiple federal, state, and local funds.
• Creates and maintains databases/spreadsheets for programs, such as Texas Strategic Leadership, Teacher Incentive Allotment, Federal Programs, etc.
• Prepares requisitions and follows up with the purchaser until materials have been received and purchase orders have been returned to the business office for payment.
• Tracks and enters travel reimbursements monthly.
• Completes operational requirements by reporting technical assistance for all assigned staff.
• Assists in coordinating summer conferences.
• Creates on-site sessions in ESCWorks.
• Registers participants for workshops.
• Organizes and prepares materials for workshops, conferences, in-service meetings, and division reports.
• Prepares correspondence, travel arrangements, reports, required forms, registrations, copying, printing, and mailings.
• Assists in the completion of projects including binding, collating, addressing, and distributing final projects and reports.
• Submits paperwork for outside presenters.
• Reserves rooms for workshops.
• Reserves rental cars for staff and processes the rental and gas receipts after staff travel.
• Submits contract approvals and invoices to the business office.
• Performs general administrative assistant duties, including the handling of correspondence, answering telephone, accurately recording messages and service requests, and filing material in a retrievable system.
• Maintains files and records as assigned.
• Proofreads communications for content, style, grammar, and spelling errors.
• Maintains professional relationship with clients and vendors.
• Assists other District Systems administrative assistants.
• Travels as part of job responsibilities.
• Follows established ESC telephone protocol.
• Reports for work ready to perform responsibilities.
• Performs duties that directly and/or indirectly impact student performance in Region 16.
• Maintains a professional level of confidentiality regarding all ESC matters.
• Supports the mission, goals, and objectives of the ESC strategic plan.
• Upholds and…