Procurement Manager — Services

Description

Fermi America is developing Project Matador — one of the most ambitious power generation and data center programs in U.S. history. The project spans multi-gigawatt F-Class gas turbine generation, a 1 GW battery energy storage system, 345 kV transmission infrastructure, and approximately 14 million square feet of data center campus across a West Texas site spanning roughly 7,000 acres.

• Develop and maintain the Services Procurement Register — the authoritative list of all services contracts, master service agreements (MSAs), purchase orders, and blanket orders across the project portfolio
• Define services packaging strategy, including bundling decisions, competitive solicitation plans, and identification of sole-source or directed-award items requiring CAB justification
• Partner with functional leaders across Engineering, Operations, Safety, IT, Legal, and Finance to translate business requirements into executable procurement scopes
• Cross-reference services procurement timelines against the Primavera P6 construction schedule and Unifier CBS forecast to identify critical-path service mobilizations and long-lead contract awards

• Lead end-to-end competitive RFP/RFQ processes for services packages including — but not limited to — engineering consulting, environmental and permitting, geotechnical and materials testing, inspection and NDE services, surveying, IT/OT systems integration, security, facility management, janitorial and site support, temporary and contract staffing, equipment maintenance, and general professional services
• Develop bid packages, scopes of work, commercial terms, and evaluation scorecards in coordination with the requesting function and Legal (Haynes & Boone)
• Manage clarification cycles, BAFO processes, and commercial award recommendations through the Fermi America CAB process in accordance with the Delegation of Authority
• Negotiate MSA and task order structures, time-and-material rates, unit pricing, blended labor rate schedules, not-to-exceed caps, and termination provisions with service providers
• Structure contracts to align with IRA tax credit compliance requirements, prevailing wage certifications, and project-specific insurance and indemnity standards

• Administer active services contracts and blanket purchase orders in Oracle Fusion, maintaining accurate commitment tracking, approved budgets, and accrual data for Finance
• Issue and manage task orders, work authorizations, and statements of work against active MSAs, ensuring proper scope definition, budget authorization, and compliance with contract terms
• Evaluate and process vendor change order requests — validating entitlement, pricing reasonableness, and schedule impact against contracted scope before routing for approval
• Maintain complete and auditable contract records in Aconex, including all correspondence, amendments, task orders, invoices, and supporting documentation
• Coordinate with Legal on contract disputes, notice requirements, indemnity triggers, and claims exposure as needed

• Monitor service provider performance against contracted deliverables, SLAs, schedule commitments, and quality standards — escalating deficiencies to the Director of Procurement and requesting function leads
• Conduct periodic vendor performance reviews, maintaining scorecards and documented corrective action records
• Manage invoice validation and payment processing for services vendors, coordinating with Finance and AP to ensure timely, accurate payment within contractual terms
• Maintain service provider prequalification records, insurance certificate compliance, and safety qualification status in coordination with the Safety Director
• Build and manage a qualified services vendor supply base appropriate for the scale and complexity of Project Matador, including ongoing supplier development and diversity tracking

• Procure and administer contracts for facility management, site security, camp and catering, janitorial and…