Assistant Director of Finance

Position Summary The Finance Assistant Director provides direct oversight to the accounting and finance department and is primarily responsible for the financial management of PCS and all of its programs, as well as developing, implementing, and monitoring long-term departmental goals, objectives, and plans focused on achieving the organizations mission. The Finance Assistant Director provides leadership in building the accounting and finance function through developing and executing related strategy in support of overall strategic objectives.

The Finance Assistant Director is also responsible for financial compliance, reporting, budgeting, procurement approvals, and leadership that drives a culture of excellence.

Essential Duties To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Essential Duties:

Develop and execute department strategies and initiatives to support overall organization plan; translate priorities into effective financial strategies, budgets, plans, and actions

Design and implement policies, procedures, and programs that support the successful financial management of PCS and drive organization success

Create and lead strategy, solutions, and execution of funding initiatives; act as leader and key funding driver across the organization

Assists in Creating, maintaining and updating financial manual for the agency, which includes record retention, procurement, etc. and presents to the Board of Directors on a regular basis

Manages program funding and budgets, financial reporting, tax reporting and remittance, auditing, and procurement approvals;
Effectively lead and support all levels of management in such activities

Plan, direct, and supervise compliant, accurate, and efficient financial management functions including cash, accounts payable and receivable, payroll, fixed assets, etc.

Review time records; ensure fair pay practices and internal pay equity

Review, and report on PCS financial activities to PCS leadership including the Board of Directors; direct the preparation of all financial statements including tax returns, balance sheets, and governmental agency reports

Oversees risk mitigation plans in accounting/finance and other areas as needed

Works with the Finance Director to manage funding and other financial committee meetings and actions

Ensure compliance with funding sources financial management guidelines and regulations, general applicable financial and reporting regulations, as well as federal, state, and local laws

Work in collaboration with executive team as well as employees to manage annual audits, competitive bids, program monitoring, and insurance policies and renewals

Identify, implement, and maintain appropriate accounting systems and outsourced accounting services, ensuring synchronization of accounting and finance processes, procedures, and policies with applicable systems; provide training tools and resources for effective system utilization when needed

Ensure correct tax and financial reporting, payments to staff, vendors, and clients, and maintenance of insurance policies and files

Act as a liaison between staff and outsourced accounting providers, manage vendor and staff relations, answer questions and provide resources as needed

Provide leadership with general financial information, forecasts and projections, best practices, and guidance to all levels of management and staff on accounting/finance, budgeting, and funding issues and trends; ensure effectiveness of all accounting and finance functions, services, processes, reporting, and record-keeping

Continually monitor and measure the effectiveness of the accounting and finance function and makes adjustments and recommendations as needed

Maintain and build positive relationships with all levels of management; support employee development through coaching, counseling, and targeted trainings

Act as the primary accounting and finance point of contact and provide support for all employees, serving employees with excellence in a manner aligned with organization values and purpose

Hires, trains, develops, and supervises finance staff.

Conducts self and performs work in an ethical manner in accordance with PCS standards of conduct, and other applicable policies

Attendance and participation in organizational team meetings and all staff days is required, some of which may be off site and on weekends

Other duties as assigned

Other Duties:

Works in collaboration with executive team and other members of management to analyze operations and identify areas in need of reorganization, downsizing, elimination, or expansion

Study long-range economic trends and projects and their impact on future growth and client service ability

Provide timely and accurate reports as needed to government agencies and management staff; communicate financial information to management and the Board…