Director of Purchasing & Records

At Amarillo College, our mission is:
Transforming lives through learning, creating opportunities for student success, and nurturing prosperity for the Texas Panhandle. Every team member, regardless of job title or duties, is responsible first and foremost, for assisting students in every way.

This is an exciting time to work for Amarillo College! We are seeking our next Director of Purchasing & Records who will be all-in on our mission and who will direct activities of the Purchasing Office in such a way as to obtain supplies and equipment at a price consistent with quality and service that further the goals and work of Amarillo College.

Maintain and follow the Records Retention Policy of the College to ensure proper physical storage of records according to governing body requirements.

Required: Bachelor's Degree in Business Administration or related field.

Preferred: Master's Degree in Business Administration or related field.

Required: Four (4) years of experience in a purchasing department or related area.

Preferred: Six (6) years of experience in a purchasing department at an institution of higher education.

* Five (5) years of related experience can be substituted in lieu of education requirement

Preferred
:
Certified Purchasing Manager (CPM).

• Develop policies and procedures for obtaining supplies, equipment, and services; locates sources of supply; and, receive sales representatives and evaluate products and services for College use.
• Issue and administer purchase orders.
• Develop bid specifications and issue formal bid/proposal invitations. Obtain informal bid quotations.
• Manage the College’s credit card program that entails issuing staff cards, monitoring purchases, training staff on credit card website, reconciling, and paying monthly credit card statements.
• Tabulate and summarize bid information for the President and Vice President of Business Affairs.
• Prepare budget information.
• Supervise Central Receiving.
• Develop and implement necessary procedures to maintain the Records Management Program for Amarillo College.
• Evaluate, make recommendations, and maintain physical storage facilities for the Records Management Program.
• Evaluate record inventories for the College and determine the retention schedule foreach inventoried record.
• Oversee the daily operations, as well as the hiring, training, evaluation, and development of team members.
• Complete various reports, documentation, and evaluations in a timely fashion.
• Perform other duties as assigned.
• As an Amarillo College employee, seek knowledge of and pledge to actively engage in a culture of caring striving to serve students, peers and the community by embracing the iCare Core Values:
  Integrity, Curiosity, Accountability, Relevance, and engagement.

• Ability to utilize efficient negotiation techniques.
• Ability to apply logic and reasoning to identify alternative solutions, conclusions or approaches to problems.
• Knowledge of computerized purchasing operations.
• Knowledge of state/federal purchasing laws, mandates, rules and regulations.
• Knowledge of legal and ethical aspects of purchasing procedures, selection and evaluation of suppliers.
• Knowledge of Value Analysis.
• Proficient interpersonal, verbal, and written communication skills to convey information effectively.
• Exhibit strong communication skills both written and verbal.
• Ability to cultivate relationships built on trust and confidentiality with a diverse population.
• Maintain a high level of professional at all times, especially when dealing with resistance or hostility.
• Ability to provide an exemplary level of customer service to all internal and external customers, departmental personnel, students, vendors, community, committees, management, etc.
• Ability to…