Police Records Manager

## POLICE RECORDS MANAGER Apply:
Police:
Full time:
Posted Today:
End Date:
September 28, 2026 (5 days left to apply):
JR3270
** SUMMARY
* * This position is responsible for performing technical and supervisory functions in the Records Division, including complex duties that support administrative processes related to documenting, maintaining, and controlling police records, case files, statistics, NIBRS reporting, and public information. Responsibilities include planning, coordinating, scheduling, assigning, and evaluating the work of Records Division personnel under the oversight of the Business Services Manager.

The position manages the Police Records systems; retrieves and distributes law enforcement data and information; responds to inquiries and complaints; conducts internal or citizen complaint investigations; ensures departmental processes and procedures are followed; communicates critical timelines; and identifies opportunities to improve operational efficiency. Additional responsibilities include organizational oversight, performance evaluations, corrective counseling, and recommendations regarding disciplinary actions.  
** ESSENTIAL RESPONSIBILITIES
*** Supervises, schedules, reviews, and evaluates the work activities of assigned staff in the Records Division.
* Oversees day‐to‐day operations of Records within the Records Division.
* Conducts performance evaluations of assigned personnel.
* Provides guidance, vision, and instruction to personnel to assist in meeting requirements and expectations.
* Ensures Records Division duties are completed within legal and procedural requirements.
* Ensures subpoenas are completed and processed within all legal and procedural requirements.
* Schedules and conducts regular group and individual meetings with Records Division personnel.
* Takes or recommends personnel actions including probationary decisions, discipline, terminations, and performance evaluations, with approval from the Business Services Manager.
* Participates in interview panels for hiring Records Division personnel or appoints appropriate personnel as needed.
* Assists with the development and administration of budget recommendations.
* Identifies system and equipment deficiencies and recommends potential solutions.
* Maintains personnel and computer system records.
* Assists in developing departmental policies and procedures and ensures compliance.
* Resolves citizen and internal complaints related to records and Records Division personnel.
* Mentors, coaches, counsels, and resolves conflicts among records personnel.
* Oversees preparation and distribution of police reports in accordance with legal guidelines.
* Monitors safety conditions of the work environment.
* Participates in supervisory staff meetings, job-related training, and leads staff meetings.
* Oversees court-ordered juvenile expungements and sealing of records, and expungement of adult records.
* Tracks and reports internal statistics for all NIBRS reporting.
* Coordinates NIBRS reporting in accordance with FBI and State requirements.
* Directs destruction of police records in compliance with departmental policy and State/Federal mandates.
* Conducts organizational studies regarding workflow, time factors, procedures, and staffing needs, and provides recommendations to the Business Services Manager.
* Oversees and coordinates upgrades to the Records Management System (including AXON RMS) to ensure quality data control.
* Oversees the security and confidentiality of all police records.
* Oversees security audits of Police Department databases as requested.
* Ensures background information requests are processed in compliance with the Open Records Act.
* Ensures departmental compliance with legal guidelines for the release of information.
*…