Office Manager

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Administration Full-Time Memory Gardens of Amarillo, Amarillo, TX, US

2 days ago Requisition

Salary Range: $18.00 To $20.00 Hourly

The Office Manager will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control. Incumbents at some locations will be responsible for office staff supervision and task delegation.

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed

The Office manager role has no supervisory responsibilities but does serve as a coach and mentor for those in Administrative positions.

• Associate degree preferred or 2 years of solid equivalate job experience.
• Proficiency in Microsoft Office suite
• Experience with scheduling, budgeting and payroll
• Supply management experience
• Excellent written and verbal communication skills
• Comfort with fast-paced environment
• Good written and verbal communication skills needed for interactions with grieving families, co-workers, and other stakeholders to generate accurate, timely responses to questions and requests in a calm, professional manner;
• Collaborate easily with co-workers, keep shared information up to date, and work well independent and on projects; and
• Works with other departments as needed.
• Shares viewpoints and information openly and listens attentively to others' ideas and suggestions
• Communicates in a timely and effective manner with manager
• Proactively contributes to group objectives; volunteers to help others as needed
• Ability to interface well with personnel at all levels