Accounts Payable Supervisor

Accounts Payable Supervisor

The job of ACCOUNTS PAYABLE SUPERVISOR is done for the purpose of supervising financial services and activities including accounts payable, cash disbursements, purchase orders and receiving reports; overseeing assigned personnel; providing information to others regarding accounts payable status and other financial activities; and scheduling work assignments within established time frames and standard practices. This job reports to the Assistant Director of Finance.

The start date will be July 1, 2027.

Essential Functions:

• Assists other staff regarding required procedures of assigned functions for the purpose of providing support for completing transactions, identifying appropriate actions and/or complying with established financial procedures.
• Assists auditors for the purpose of providing supporting documentation and/or information on internal processes required for audit.
• Confers with a variety of internal and external parties for the purpose of gathering and communicating information for the accurate processing of accounts payable.
• Develops an appropriate system of internal controls for the purpose of ensuring that district assets are properly safeguarded and that the accounting records and reports are accurate and complete.
• Informs personnel regarding a variety of accounting procedures for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines, and processing accounts payable transactions.
• Maintains a variety of financial information, files and records for the purpose of ensuring the availability of documentation and an up to date reference and audit trail for compliance with established policies and regulatory guidelines.
• Participates in a variety of meetings for the purpose of conveying and/or gathering information required to perform functions.
• Prepares and files a variety of reports, written materials, and electronic financial information for the purpose of processing payments and documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Processes payments to vendors for the purpose of ensuring the accurate account balance and efficient operations in accordance with District policies and procedures as well as URS and IRS rules and regulations.
• Recommends policies, procedures and/or actions on issues that relate to accounting functions for the purpose of providing direction and/or making decisions for the District.
• Reconciles a variety of financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy of accounts payable vouchers and complying with established regulatory requirements, securing general information for planning, taking appropriate actions and/or responding to requests and adhering to established procedures prior to processing.
• Responds to a variety of inquiries from a variety of sources for the purpose of providing necessary information for making decisions, assisting employees/vendors, taking appropriate action that will efficiently resolve the issue.
• Reviews a variety of documents and requests for the purpose of determining any discrepancies and taking corrective action as indicated.
• Supervises accounts payable functions and other assigned accounting activities for the purpose of ensuring the accuracy and compliance of financial operations with district, state and generally accepted accounting practices.
• Supervises accounts payable staff and performs personnel administrative functions for the purpose of maintaining necessary staffing, enhancing productivity of staff, and ensuring necessary department/program outcomes are achieved.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements:

Minimum Qualifications:

Skills, Knowledge and Abilities:

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; performing accounting procedures; planning and managing projects; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles of accounting and auditing; general governmental accounting practices; standard office practices and procedures; and pertinent codes, policies,…