Purchasing & Intl Logistics Coordinator

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Full Time American Fork, UT, US

7 days ago Requisition

Lion Energy is seeking a detail-oriented, highly organized Purchasing & International Logistics Coordinator to manage day-to-day procurement and the international movement of products, components, samples, and equipment. This position owns the purchasing process from request and quotation through purchase order, approval, payment coordination, production follow-up, shipment, customs clearance, receipt, and record reconciliation.

The ideal candidate is comfortable working across time zones with domestic and international suppliers, freight forwarders, customs brokers, warehouses, carriers, and internal teams. This person combines strong purchasing discipline with practical logistics judgment and maintains accurate, timely information in Net Suite and related tracking tools.

• Translate approved forecasts, bills of material, inventory levels, engineering requirements, and project needs into timely purchase orders for finished goods, components, tooling, samples, certifications, software, and operating supplies.
• Request and evaluate supplier quotations, including price, specifications, minimum order quantities, lead times, payment terms, capacity, delivery schedule, and estimated landed cost.
• Coordinate supplier selection and onboarding; collect W-9s, business and remittance information, product catalogs, pricing, minimum order quantities, lead times, and other required vendor documentation.
• Create, submit, revise, and close purchase orders in Net Suite, ensuring the correct vendor, SKU, quantity, price, accounting classification, ship-to location, and approval routing.
• Maintain visibility to pending and open purchase orders; follow up with approvers and suppliers, resolve workflow errors, and escalate delays that could affect production, sales, or customer commitments.
• Review pro forma invoices against approved purchase orders and resolve discrepancies before payment or shipment.
• Coordinate deposits, progress payments, final balances, wire confirmations, credit-card authorizations, and payment priorities with Finance and Accounts Payable.
• Track supplier production, sample, tooling, testing, and certification milestones and communicate changes in cost, scope, or schedule.
• Maintain productive supplier relationships and communicate clearly regarding orders, quality concerns, damaged or missing parts, corrective actions, and replacement needs.

• Partner with Sales, Operations, Engineering, Program Management, and Inventory teams to align purchasing with demand forecasts, project schedules, safety stock, and available inventory.
• Monitor inventory and reorder points, support cycle or exception audits, and act early to prevent stockouts or excess purchases.
• Maintain accurate purchase-order, inbound-shipment, item-receipt, expected-delivery, and empty-return records in Net Suite and supporting trackers.
• Reconcile physical movement with system records; coordinate corrections to receipts, inbound shipments, quantities, dates, returns, and inventory adjustments when discrepancies are identified.
• Provide clear summaries of open commitments, pending approvals, inbound supply, risks, and required decisions.

• Plan and coordinate inbound and outbound freight by ocean, air, full-container load, less-than-container load, truckload, and less-than-truckload service.
• Obtain and compare freight quotes and routing options, balancing cost, transit time, capacity, risk, and delivery requirements.
• Book and manage pickups, container movements, deliveries, storage, returns, and empty-container returns with factories, freight forwarders, customs brokers, carriers, warehouses, and third-party logistics providers.
• Prepare, collect, review, and distribute shipping and trade documents such as bills of lading, commercial and pro forma invoices, packing lists, loading plans, safety data sheets, customs-entry records, certificates, and other shipment-specific documentation.
• Coordinate customs clearance, bonds, powers of attorney, duty payments, classification support, and broker instructions; monitor last-free dates and act quickly to avoid holds, demurrage, detention, and unnecessary storage charges.
• Maintain organized import records and support tariff reviews, entry audits, duty reconciliations, protests, and refund opportunities.
• Track shipments from booking through final delivery, including container numbers, pickup details, driver information, ETAs, warehouse routing, receipt confirmation, and exceptions.
• Coordinate logistics for battery and energy-storage products and ensure required dangerous-goods, safety, certification, and destination-country documentation is available before shipment.
• Investigate and resolve freight exceptions,…