Administrative Assistant

About Us

Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

This position is responsible for providing administrative support for the operations of assigned academic departments (History and Political Science).

• Provides support the Dean, Department Chairs, and faculty.
  
  - 35
  • Assists the Dean, Chairs, and faculty members with special projects.
  • Attends meetings and records minutes.
  • Compiles data and prepares a variety of regular and special reports.
  • Submits textbook orders for faculty.
  • Proctors exams.
  • Schedules appointments.
• Enters course data.
  
  - 10
  • Enters semester Schedule of Classes into Banner system.
  • Makes class updates, additions, deletions, corrections, etc.
  • Updates prerequisites as needed.
    
    Processes approved changes into the catalog.
  • Updates course descriptions.
• Maintains department inventories and makes purchases.
  
  - 10
  • Maintains supply inventory; checks stock to determine inventory level.
  • Orders office supplies.
  • Handles department purchase requisitions and purchase orders.
  • Maintains purchasing records.
• Provides administrative support for office operations.
  
  - 35
  • Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
  • Processes incoming and outgoing mail.
  • Prepares a variety of correspondence.
  • Maintains files and records.
  • Prepares a variety of forms and other documents.
  • Coordinates the maintenance of office equipment.
• Performs a variety of related duties.
  
  - 10
  • Performs a variety of related duties.

Associates degree required.

More than one year of related experience required.

$20.56/hr

Estimated annual salary, $42,764.70

• Knowledge of modern office practices and procedures.
• Knowledge of college and departmental policies and procedures.
• Knowledge of business English, spelling, punctuation, and arithmetic.
• Knowledge of computers and job-related software programs.

• Skill in prioritizing and organizing work.
• Skill in the management of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.