Administrative Assistant

About Us

Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

Job Summary

This position is responsible for providing administrative support for the operations of assigned academic departments (History and Political Science).

Responsibilities

Provides support the Dean, Department Chairs, and faculty.

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Assists the Dean, Chairs, and faculty members with special projects.

Attends meetings and records minutes.

Compiles data and prepares a variety of regular and special reports.

Submits textbook orders for faculty.

Proctors exams.

Schedules appointments.

Enters course data.

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Enters semester Schedule of Classes into Banner system.

Makes class updates, additions, deletions, corrections, etc.

Updates prerequisites as needed.

Processes approved changes into the catalog.

Updates course descriptions.

Maintains department inventories and makes purchases.

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Maintains supply inventory; checks stock to determine inventory level.

Orders office supplies.

Handles department purchase requisitions and purchase orders.

Maintains purchasing records.

Provides administrative support for office operations.

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Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.

Processes incoming and outgoing mail.

Prepares a variety of correspondence.

Maintains files and records.

Prepares a variety of forms and other documents.

Coordinates the maintenance of office equipment.

Performs a variety of related duties.

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Performs a variety of related duties.

Required Qualifications

Educational Requirements

Associates degree required.

Required Experience

More than one year of related experience required.

Proposed Salary

$20.56/hr

Estimated annual salary, $42,764.70

Required Documents to Attach

* Cover Letter

* Resume/C.V.

* List of References

Knowledge, Skills, & Abilities

KNOWLEDGE

Knowledge of modern office practices and procedures.

Knowledge of college and departmental policies and procedures.

Knowledge of business English, spelling, punctuation, and arithmetic.

Knowledge of computers and job-related software programs.

SKILLS

Skill in prioritizing and organizing work.

Skill in the management of files and records.

Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.

Skill in oral and written communication.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at  or by email at hr.

For technical support, please call the USG Service Desk at  or support.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://(Use the "Apply for this Job" box below)..

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.

Equal Employment Opportunity

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.