Administrative Assistant

Job Title

Administrative Assistant

Amedicus, Georgia

Full-Time, Regular

This position is responsible for providing administrative support for the operations of assigned academic departments (History and Political Science).

• Provide support to the Dean, Department Chairs, and faculty.
• Assist the Dean, Chairs, and faculty members with special projects.
• Attend meetings and record minutes.
• Compile data and prepare a variety of regular and special reports.
• Submit textbook orders for faculty.
• Proctor exams.
• Schedule appointments.
• Enter course data: semester Schedule of Classes into Banner system.
• Make class updates, additions, deletions, and corrections.
• Update prerequisites as needed and process approved changes into the catalog.
• Update course descriptions.
• Maintain department inventories; check stock to determine inventory level.
• Order office supplies and handle department purchase requisitions and purchase orders.
• Maintain purchasing records.
• Answer telephone calls, greet visitors, provide information, take messages, and refer to appropriate personnel.
• Process incoming and outgoing mail.
• Prepare a variety of correspondence.
• Maintain files and records and prepare forms and other documents.
• Coordinate maintenance of office equipment.
• Perform a variety of related duties.

• Associate’s degree required.
• More than one year of related experience required.

Proposed salary: $20.56 per hour (estimated annual salary $42,764.70).

• Cover Letter
• Resume/C.V.
• List of References

• Modern office practices and procedures.
• College and departmental policies and procedures.
• Business English, spelling, punctuation, and arithmetic.
• Computer and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the management of files and records.
• Skill in the use of office equipment such as computer, scanner, fax machine, and copier.
• Oral and written communication skills.

For more information or questions about a job posting, please contact the Department of Human Resources by phone at  or by email at hr.

Offers of employment are contingent upon completion of a background investigation, including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, confirmation of credentials and employment history, and, if applicable, a satisfactory credit check and drug screen.

Georgia Southwestern State University is an equal opportunity employer. We take affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veteran status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.