Senior Administrative Assistant to Academic Dean

Senior Administrative Assistant to the Academic Dean

Americus, Georgia – Full-Time – Regular – Job

Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state‑of‑the‑art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

This position is responsible for providing administrative support to the Academic Dean.

Provides administrative support for office operations. (40%)

• Answers telephone and greets visitors; provides information and assistance.
• Prepares a variety of correspondence and budget reports.
• Manages 2 copiers and reports counts as requested through email.
• Schedules appointments.
• Makes travel arrangements.
• Responds to requests for information.
• Prepares and distributes information to faculty and staff.
• Picks up and sends out mail.
• Updates calendars.
• Prepares purchase orders and processes bill payments.
• Maintains office supply inventory; makes purchases as needed.

Coordinates and attends meetings and special events. (10%)

• Make arrangements for meetings and conferences; assists in preparing agenda, gathering and compiling data, and contacting participants.
• Attends meetings and takes minutes.

Provides support for academic functions. (40%)

• Enters class schedules into Banner; make adjustments as needed. Banner experience preferred.
• Assigns classrooms for each semester.
• Enter overload hours.
• Register students as requested.
• Prepare Part‑time Faculty Request forms.

Performs a variety of related duties. (10%)

• Manage Poster Printer and scheduling.
• Order supplies as needed.

• Associates degree required; extensive experience may serve in lieu of degree.
• More than three years of related experience required.

($21.43/hr at approximately $44,580 per year)

• Knowledge of modern office practices and procedures.
• Knowledge of university and departmental policies and procedures.
• Knowledge of business English, spelling, punctuation and arithmetic.
• Knowledge of computers and job‑related software programs.
• Skill in prioritizing and organizing work.
• Skill in the management of files and records.
• Skill in the use of such office equipment as a computer, scanner, and copier.
• Skill in oral and written communication.

For more information or questions about a job posting, please contact the Department of Human Resources by phone at  or by email at hr.

For technical support, please call the USG Service Desk at  or support.

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.