Executive Assistant

Executive Assistant

Location:

Americus, Georgia

Job

This position is responsible for providing administrative support for the operations of the Division of Student Engagement & Success.

• Provides administrative support for division budgeting functions. (40%)
  • Reviews individual staff budgets with supervisor.
  • Runs, processes, and distributes departmental and student activities budgets.
  • Assists with the management of staff budgets.
  • Maintains confidential budget and financial records.
• Provides administrative support for a variety of division operations. (50%)
  • Answers telephone calls; provides information and assistance; refers to appropriate personnel.
  • Supervises student employees and maintains front desk operations for Student Engagement and Residential Life.
  • Makes appointments.
  • Serves as main Reservation contact and coordinator for all SES spaces and events.
  • Makes staff travel arrangements.
  • Manages division files, including personnel files.
  • Makes arrangements for meetings and conferences, including gathering and compiling data and contacting participants.
  • Coordinates mass and other mail‑outs.
  • Collects and disseminates staff meeting minutes.
  • Notifies individuals of meetings with the Vice President and Director of Residential and Campus Life.
  • Assists in updating student worker reference guide.
  • Prepares a variety of regular and special reports.
  • Directs the maintenance of office equipment.
• Performs a variety of related duties. (10%)

• Associate’s degree required.
• More than two years of related experience required.

• Knowledge of modern office practices and procedures.
  • Knowledge of university and departmental policies and procedures.
  • Knowledge of business English, spelling, punctuation and arithmetic.
  • Knowledge of computers and job-related software programs.
  • Skill in prioritizing and organizing work.
  • Skill in the management of files and records.
  • Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
  • Skill in oral and written communication.

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.