Senior Administrative Assistant to the Academic Dean

About Us

Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

Job Summary

This position is responsible for providing administrative support to the Academic Dean.

Responsibilities

Provides administrative support for office operations. (40%)

* Answers telephone and greets visitors; provides information and assistance.

* Prepares a variety of correspondence and budget reports.

* Manage 2 copiers and report counts as requested through email

* Schedules appointments.

* Makes travel arrangements.

* Responds to request for information.

* Prepares and distributes information to faculty and staff.

* Picks up and sends out mail.

* Updates calendars.

* Prepares purchase orders and processes bill payments.

* Maintains office supply inventory; makes purchases as needed.

Coordinates and attends meetings and special events. (10%)

* Make arrangements for meetings and conferences; assists in preparing agenda, gathering and compiling data, and contacting participants.

* Attends meetings and takes minutes.

Provides support for academic functions. (40%)

* Enters class schedules into Banner; make adjustments as needed. Banner experience preferred.

* Assigns classrooms for each semester.

* Enter overload hours

* Register students as requested

* Prepare Part-time Faculty Request forms.

Performs a variety of related duties. (10%)

* Manage Poster Printer and scheduling

* Order supplies as needed

Required Qualifications

* Associates degree required; extensive experience may serve in lieu of degree.

* More than three years of related experience required.

Proposed Salary

($21.43/hr at approximately $44,580 per year)

Required Documents to Attach

* Resume

* Cover Letter

Knowledge, Skills, & Abilities

* Knowledge of modern office practices and procedures.

* Knowledge of university and departmental policies and procedures.

* Knowledge of business English, spelling, punctuation and arithmetic.

* Knowledge of computers and job-related software programs.

* Skill in prioritizing and organizing work.

* Skill in the management of files and records.

* Skill in the use of such office equipment as a computer, scanner, and copier.

* Skill in oral and written communication.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at  or by email at hr.

For technical support, please call the USG Service Desk at  or support.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://(Use the "Apply for this Job" box below)..

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.

Equal Employment Opportunity

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.