City Clerk

The purpose of the City Clerk classification within the City Manager Department is to act as custodian of official records, managing tasks such as maintaining records, providing administrative support to senior officials, coordinating meetings, and overseeing building management and events. Additionally, they handle various responsibilities including web page maintenance, special permits, budget preparation, procurement processes, and IT liaison duties, demonstrating a comprehensive role within the city administration.

* The functions listed below are those that represent most of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Custodian of official city records.
• Compiles and maintains records such as meeting minutes, ordinances, contracts, and legal documents.
• Certifies and attests to the accuracy and completeness of all City records.
• Provides public access to city records per open records laws.

• Provides secretarial/administrative support to senior city officials.
• Screens calls, manages mail, and initiates appropriate actions.
• Records dictation, composes, edits, and proofreads correspondence and presentations.
• Keeps management informed of significant matters and messages.

• Coordinates arrangements for various meetings, including City Council meetings.
• Prepares agendas for City Council meetings under the direction of the City Manager.
• Ensures compliance with laws and regulations governing public meetings.

• Maintains calendar/schedule of activities for the City Manager.
• Schedules appointments, meetings, interviews, conferences, and other activities.
• Coordinates travel arrangements for city officials.

• Serves as liaison for building management and oversees building functions.
• Coordinates special events in the Rees Park Economic Development Center.
• Prepares budgets for building operations.

• Serves as backup contact for the City's web page.
• Manages Special Activity Permitting and recommends for approval.

• Prepares and maintains records pertaining to department budget, expenditures, and payroll.
• Handles procurement processes, including bid specifications and vendor management.

• Serves as IT Liaison, approving purchases of computer-related equipment.
• Maintains building security, keys, and city cell phones.
• Assumes the duties of the City Manager in their absence.
• Conducts special projects, prepares proclamations, and processes yearly contract bids.

Associate degree or specialized courses/training equivalent to satisfactory completion of two years of college in business, public administration, municipal government, or closely related field.

Four years’ experience in public administration, business, or closely related experience.

Required Certifications and Licenses Valid in the State of Georgia.

• None.

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Sedentary Work – Involves lifting no more than 10 pounds at a time, and occasionally carrying objects weighing up to 5 pounds.

* Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

The City of Americus is an Equal Opportunity Employer. ADA requires the city of Americus to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.